This position is open to Ghana nationals only.

An international organization is currently recruiting for the position of Senior Administrator for a new project in northern Ghana. The incumbent will work out of the project’s head office in Tamale, Northern Region.

PROJECT OVERVIEW
The ultimate outcome of this 6-year project is to enhance food security and resilience for poor male and female smallholder farmers (35% male/65% female) and their households in the three northern regions. This ultimate outcome is to be achieved through increased, diversified and more equitable agricultural production; and increased, diversified and more equitable incomes and assets.

POSITION SUMMARY
Reporting to the Project Director, the Senior Administrator is responsible for organizing and coordinating procurement, logistics and office operations and procedures and ensuring overall efficiency and effectiveness of the procurement and administration function. This includes establishing systems, e.g. contract and purchase order management, transportation logistics, internal communications and record keeping, and ensuring they are maintained and function at a high level.

Essential duties and responsibilities include:

• Support the initial set up of the project office, including coordinating procurement of office supplies, furnishings and equipment;
• Support the design, establishment and implementation of procurement and contract management policies, systems and procedures;
• Support the design, establishment and implementation of transportation, travel and logistics management;
• Support the design, establishment and implementation of office policies, systems and procedures;
• In coordination with the partner organization’s human resources manager, develop and implement staff capacity assessment & development and appraisals system;
• Design filing systems and assist project staff in maintaining up-to-date files and databases;
• Prepare reports, presentations, memorandums, proposals and correspondence, as required;
• Facilitate scheduling of appointments and meetings for senior staff (Ghana-based and visiting personnel);
• Facilitate organization of project-related meetings and consultations;
• Facilitate travel arrangements for project staff and consultants;
• Assist in the preparation of procurement and office administration budgets and expenses; and,
• Support orientation of new staff, as necessary.

Qualification Required & Experience

• Minimum of 8 years of work experience in a similar position, managing procurement, transportation, logistics and office administration.
• BA/BSc in Economics, Business or Public Administration or related field.

REQUISITE KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of procurement, logistics, and office administration.
• Detail oriented and able to work with a high degree of accuracy in preparing and entering information.
• Highly organized and flexible; able to adapt to changing circumstances.
• Ability to multi-task and meet changing deadlines.
• Self-directed and able to complete projects with limited supervision.
• Excellent interpersonal and team building skills.
• Developed analytical, problem-solving and decision-making skills.
• Highly proficient in use of Outlook, scheduling software, spreadsheets, word processing and presentation software.
• Excellent oral and written communication skills in English.

Location: Tamale

How To Apply For The Job

Suitably qualified persons are invited to submit their cover letter detailing how their work experience and academic/professional qualifications meet the requirements described above, CV, and 3 professional references no later than February 8th, 2013 via e-mail to:

jobsapplications@yahoo.com

Closing Date: 08 February 2013

Please indicate in the subject line of the email which position is being applied for.

The principles of employment equity are adhered to. Suitably qualified female candidates are strongly encouraged to apply. While all applicants are thanked for their interest, only short-listed candidates will be contacted for interviews.