UNFPA, United Nations Population Fund, is the world's largest international source of funding for population and reproductive health programmes. UNFPA works with governments and non-governmental organizations in over 140 countries in all matters related to the reproductive system. Reproductive health is recognized as a human right, part of the right to health. UNFPA assists countries to formulate population policies and strategies in support of sustainable development.

Job Summary

Organisation: United Nations Population Fund (UNFPA)
Type of Contract: Fixed-Term
Level: ICS 4 (GS 4)
Position: 78418

Organizational Context:
Under the overall supervision of the Representative and direct supervision of the Programme Specialist, the Administrative Assistant/Secretary provides overall administrative and secretarial support to the entire Tamale Decentralised Office (DO). He/she develops, implements and maintains administrative processes and systems including the registry, record keeping, travel logistics, meetings, and internal communications.

Main Tasks and Responsibilities:

•  Administrative Support
•  Programme Support:
•  People Management & Leadership:
•  Other: related duties assigned by the supervisor and/or Representative

Qualification Required & Experience

Required Competencies:
Functional Competencies:

•  Business acumen
•  Implementing management systems
•  Client orientation

Core Competencies:

•  Values:  Integrity/Commitment to mandate, Knowledge sharing/Continuous learning, Valuing diversity
•  Managing Relationships: Working in teams, Communicating information and ideas, Conflict and Self-management
•  Working with people: Empowerment/Developing people/Performance management
•  Personal Leadership and Effectiveness: Strategic and analytical thinking, Results orientation/Commitment to excellence, Appropriate and transparent decision making

Job Requirements:
Academic Requirements:

•  Diploma or equivalent in secretarial studies, administration or any other relevant field

Experience:

•  Minimum of 4 years of relevant work experience in a similar position in a public or private sector organisation
•  Knowledge of the United Nations systems and procedures would be an advantage

Language: Fluency in oral and written English

Computer Skills:

•  Expertise in current office software applications
•  Proficiency in PeopleSoft, and other computerized applications used by the UN

Location: Tamale

How To Apply For The Job

Please refer to: www.UNFPAGhana.org  To Download the P11 Employment Form. Applications to be addressed to the Representative at:

ghana.office@unfpa.org

Completion of the United Nations Personal History Form (P11) is mandatory, no resume is required. Interest Letter to indication position applied for

Closing Date: 11 March 2013