The Bilingual Secretary works in a national position and will report to the Senior Portfolio Manager of the North and West Africa Division (NWAFD) of IFDC.

S/he will work closely with IFDC’s administration and finance staff in Accra and the Division Director’s Bilingual Secretary based in Lome. Among other tasks, s/he will:

•  File, copy correspondence and other secretarial duties.
•  Maintain incoming and outgoing correspondences, minute-taking at meetings.
•  Assist in the organization of international workshops, training as well as conferences and purchase of tickets and make hotel arrangements for local and international staff and participants.
•  Organize and maintain accurate filing systems.
•  Assists in the review, formatting, proof reading, editing and make ready of project deliverables for donor submission (technical reports, work plans, budgets, proposals, etc.).
•  Translate documents from French to English and vice versa.
•  Keep appointments and manage the Portfolio Manager’s schedules and liaises with project staff, partners and donors throughout the region on behalf of the Portfolio Manager.
•  Assist the Portfolio Manager in the annual evaluation of and documentation on projects in the NWAFD portfolio.
•  Provide assistance in the preparation and follow-up of MoUs.
•  Liaise with the admin and finance office in Accra in the application of IFDC procedures.
•  Perform any other tasks related to the function requested by the NWAFD Director and the Sr. Portfolio Manager.

Qualification Required & Experience

•  HND secretariat or other professional secretarial qualification.
•  At least 5 years work experience, ideally with an international NGO.
•  Ability to read, write and speak English and French.
•  Computer literate in MS-Excel, MS-Word, Power Point and Outlook and web-based system.
•  Ample experience in formatting, proof reading and editing Word documents and Power Point presentations.
•  Ability to work under pressure and for extra hours and meet tight deadlines.
•  Ability to assess priorities and work on own initiative.
•  Great organizational skills and attention to detail in operationalization of secretarial tasks.
•  Good communication and interpersonal skills.
•  Strong sense of integrity and personal commitment to the achievement of goals.
•  Good team work skills and ability to work in a multicultural environment.
•  Basic knowledge in accounting.

Location: Accra

How To Apply For The Job

Please read these carefully. Failure to comply will adversely affect your application.

Interested applicants are kindly requested to send their applications in English in the form of a letter of a one page letter and current CV describing their experience, qualifications and three references by email to reach:

The National Administrative and Finance Officer, jfagbegnon@ifdc.org
with copy to the Regional HR Officer, lbello@ifdc.org

Applicants are invited to indicate the Position to which they are applying in the subject line of the email. Only short-listed candidates will be invited for an interview scheduled in Accra for May 15, 2013. No telephone queries will be responded to. The interview will consist of a panel interview, of a written and oral test in English.

Closing Date: 30 April, 2013