IFC, a member of the World Bank Group, is the largest global development institution focused on the private sector in developing countries. We create opportunity for people to escape poverty and improve their lives. We do so by providing financing to help businesses employ more people and supply essential services, by mobilizing capital from others, and by delivering advisory services to ensure sustainable development.

IFC Accra is recruiting a Finance Analyst who will be responsible for all financial and accounting related tasks for the Ghana sub-region (including Burkina Faso and Guinea)Accra office, covering investment and advisory services activities.

Based in Accra, Ghana, the Finance Analyst has a double reporting line to 1) the Country Manager based in Accra, and 2) the Senior Administrative Officer for the Region, based in Johannesburg. S/he will work closely with Investment Officers, Program Managers for PEP Africa programs (advisory services), as well as with colleagues from the finance function across the Sub-Saharan (CAF) region.

Duties and Accountabilities:

Office and Program Budgeting and Monitoring

•   Under the guidance of the Country Manager and Senior Administrative Officer, and in close collaboration with various stakeholders from the investment and advisory services business lines, prepare and submit detailed office and program budgets, in line with approved programs and work plans, and with general World Bank Group (WBG) standards.
•   Monitor budgets, prepare and submit regular reports, raise flags whenever necessary, and provide management with explanations for any distortion from initial budgets and assumptions.
•   Assist the Senior Administrative Officer in project initiation and Project shut down procedures (ie creation and closing of project ID or WBS elements).
•   Assist Investment Officers (IOs) and Project Officers (POs) in preparing offline budgets for their projects.

Funds Management

•   Perform monthly review of office expenses for accuracy, monitor funds and assure that sufficient funding is available for the Ghana office, in terms of budget and cash flow; prepare and submit replenishment requests to the Country Manager when necessary.
•   Prepare draft Integrated Briefings on Trust Funds (IBTFs) and IBTF revisions.
•   Prepare donor replenishment requests for PEP Africa programs and submit for clearance by Senior Administrative Officer.

Reporting

•   Prepare and submit to the Country Manager and the Senior Administration Officer, a set of standard monthly reports for the Office management, and PEP Africa programs.
•   Prepare ad-hoc financial reports as requested by management, PEP program managers, and Investment Officers.
•   Prepare timely and accurate donor reports (PEP Africa) and submit for clearance by the Senior Administrative Officer.
•   Perform expense trend analysis and monitor financial and operational risk exposure on an ongoing basis; proactively communicate potential risks to management.

SAP/Imprest Administration

•   Process the following program expenses in SAP, ensuring that all expenses are in strict compliance with office budgets and provisions of donor agreements:

- staff salaries and benefits
- consulting contracts, fee invoices
- purchase orders
- travel advances and other travel related expenses
- all other payables and miscellaneous payments

•   Performs monthly review of expenses for accuracy, and ensures timely corrections/adjustments of erroneous transactions

Time Recording (TRS) and Leave and Attendance Records (LARS)

•   In coordination with the TRS/LARS Coordinator, ensure that all PEP program staff record/enter their time in the TRS in a timely and accurate manner.
•   Make sure staff overtime has proper approval from the Office Administrator (for ACS staff), the Country Manager or PEP Program Managers.
•   Inform the Country and Program Managers through bi-monthly reports of non-compliance by staff and make sure appropriate action is taken.

Fixed Assets Administration

•   Ensures that all asset procurements and disposals are conform with WBG policies and procedures, assets are properly identified, tagged and recorded in SAP and covered by insurance.
•   Conduct regular physical inventory and report missing items.

Other Responsibilities

•   Perform monthly reconciliation of cost center holding account (BF000111), ensuring proper allocations and required re-posts were made to the Program TFs.
•   Ensure that all financial records and files (e.g., supporting documents for office and Program expenditures, contracts, purchase orders, fixed asset inventory, etc) are well organized, maintained and updated.
•   Act as the focal person within the regional office on all WBG policies and procedures relating to SAP, imprest and other financial matters.
•   Act as contact person for internal and external audits of the office.
•   Update operating procedures and manuals as required by the Senior Administrative Officer.
•   Reconcile vouchers on visitors’ usage of Country Office Facilities; ensure that the Country office is reimbursed for personal calls, copies, vehicle usage and other personal expenses.
•   Performs other duties as required.

Scorecard Administration

•   In coordination with Investment Officer, Programs Managers and the Country Manager, prepare and submit quarterly updates of the office scorecard; submit to the Senior Administration Officer for consolidation at the Country Office level.

Selection Criteria:

• University Degree in Accounting, Finance or relevant, and a minimum of 2 years’ IAS accounting experience in a corporate setting.
•   Candidates holding a diploma or certificate who are officially pursuing an internationally recognized accounting of finance certificate (ie CA, CMA, CPA, MIA) and who have at least 4 years of accounting or finance experience will also be considered.
•   Strong analytical skills, capability to assess trends in financial performance under limited supervision.
•   Sound knowledge of financial accounting and reporting, and of project costing.
•   Demonstrated competence in the use of Microsoft Office applications; experience in ERP (preferably, SAP) is a significant advantage.
•   Demonstrated team player with the ability to work in a multi-cultural environment and across different functions.
•   Strong written and oral communications skills.
•   Fluency in English is essential.
•   Candidate with experience working with the World Bank Group have a competitive advantage.

Location: Accra

How To Apply For The Job

Click Here To Apply Online

Closing Date: 30 June, 2013