A Public Service institution is seeking a versatile, proactive and results-oriented person for the position below.

Job Title: Administrative Manager
Job Purpose: To provide operational support to ensure provision and effective utilization of resources for the delivery of services

Qualification Required & Experience

•   A minimum of a Master's Degree from a recongised Tertiary Institution in Social Sciences or relevant field
•   Minimum of one (1) year post-qualification relevant work experience in reputable institution

Skills and Competencies

•   Knowledge in Labour Laws
•   Research and analytical skills
•   Computer proficiency
•   Communication, Presentation and Negotiation skills
•   Team player
•   Planning, quantitative and analytical skills
•   Administrative and Communication skills
•   Report writing and presentation skills
•   Knowledge of Financial Administration Act (FAA), 2003, Act 654, Internal Audit Agency Act (IAA),2003, Act 658 and Public Procurement Act (PPA) 2003, Act 663

Duties And Responsibilities

•   Formulate and implement human resource policies, processes and procedures
•   Coordinate staff recruitment, confirmation, training and development, promotions and disciplinary actions
•   Develop / design performance management system for staff
•   Collates periodic reports of the department
•   Records data for organising payment structures and addressing salary concerns
•   Prepares and organises work schedules in line with specified responsibilities and
•   Participates in industrial relations meetings and explains the industrial matters to the understanding of the staff
•   conduct training needs assessment for all staff
•   Ensure provision of health and safety of staff
•   Ensure the maintenance of up to date staff records
•   Maintain and manage office records
•   Supervise the preparation of periodic progress reports on Human Resource Administration
•   Ensure effective conflict resolution and grievance management
•   Keeps accurate statistical records of every appointment dates, recruitments and salaries to facilitate accessibility to a personnel's employment history
•   Ensure the procurement of goods and services in accordance with relevant acts.
•   Designs and maintains an effective lending system to ensure access to book, documents, periodicals and other printed matter.
•   Designs implements and periodically reviews an efficient and effective records management system
•   Implements a system to ensure efficient retrieval and presernation at all files of the Fund Registry
•   Supervises the regular inspection of utilities-water, electricity and telephone to prevent/minimise interruption in their supply
•   Supervises tje activities of staff and periodically implements training progammes to update their knowledge of current records management practices
•   Perform any other duties that may be assigned

Location: Accra

How To Apply For The Job

Interested persons who meet the requirements may submit their applications and recent CVs with full contact details and names and addresses of three (3) referees to:-

The Director of Finance & Administration
PMB CT 223
Cantonments, Accra

Or email:

apply592@gmail.com

(Please indicate position applied for at the top left of the envelope or in the subject line of the email)

Closing Date: 27 September, 2013