JOB TITLE:  Finance & Adm Officer
DEPARTMENT: Finance/Accounts
REPORTS TO:  General Manager / CEO
RESPONSIBLE FOR:  Office Assistants, Front Desk, Drivers, Cashiers etc

OBJECTIVES

•   To document all financial transactions and prepare prudential returns and management accounting reports to management and outside financial information users in line with Company’s strategic policies/ plan.
•   To ensure all HR issues and other Admin functions are carried out efficiently for smooth running of business.

KEY RESULT AREAS

•   Preparation of Financial Statements of Company
•   Cost Control and / Budget management
•   Preparation of prudential returns and management accounting reports
•   Customer service / Relationship management
•   Human Resource and performance management

FINANCE FUNCTIONS

•   Undertaking general accounting duties such as:
•   Bank Reconciliation
•   Raising and preparing receipt and payment vouchers
•   Monitoring of Company’s daily transactions
•   Weekly updates of Company’s cash balance
•   Writing of cheques and coding
•   Payroll administration, including preparation of pay-in-slips
•   Ensuring the settlement of Company’s financial liabilities on due dates.
•   Follow up and monitor of post-dated cheques and ensure they are paid promptly.
•   Administration of Investors /  susu funds, as well as daily / weekly deposits.
•   Preparation of monthly, periodic and year-end management accounts.
•   Maintenance of petty cash, asset register and assets of the company.
•   Preparation of accounts to at least trial balance.

ADMINISTRATIVE FUNCTIONS

•   Assisting in the development and implementation of administrative rules for the Company.
•   Responsible for, in consultation with heads of departments and CEO, the preparation and implementation of staff annual leave schedule.
•   Responsible for compilation of staff half year and annual assessment
•   Responsible for, in consultation with the CEO, the development of staff training programs and their implementation.
•   Responsible for the management and performance contract of any third-party company for any service provision.
•   Liaise with heads of department on job descriptions and assessment of  manpower deficiencies to ensure staffing levels are maintained.
•   Ensure that company adheres to health and safety policies as spelt out in the Labour Act 2003, Act 651.
•   Responsible for the creation and maintenance of personal files for all staff.
•   Maintenance of up to date filing system for all issues pertaining to the Office
•   Management of a Office registry – mails, documents tracking etc
•   Responsible for all office procurement with the approval of the CEO or his/her representative.
•   Ensure prompt payment of all utility bills i.e. Telephone, Water, Electricity
•   Responsible for the daily task schedules of all support staff. (Office assistants, driver, dispatch rider, front desk, etc).
•   Preparation of annual budget for the department

Qualification Required & Experience

Knowledge and skills includes

•   First degree in Business Administration (Accounting Option), B.Comm or any relevant degree and or part qualified membership of a recognized Professional body i.e ACCA, ICA, CIMA etc with three (3) years post qualification relevant experience.

Work-based competencies;

•   Knowledge of Labour Act, 2003 Act 651 and other relevant legislation on labour
•   Knowledge of IFRS / GAAP etc reporting procedures
•   Knowledge of SSNIT / Income Tax / VAT etc deductions regimes.
•   Good written and oral communication skills
•   Computer literacy skills

Behavioural Competencies

•   Ability to promote team work
•   Exhibition of high sense of integrity
•   High level of commitment and professionalism
•   High level of maturity

Location: Tarkwa

How To Apply For The Job

Qualified candidates should send their resumes to:

geo.multifan@gmail.com

Closing Date: 31 December, 2013