The Alliance for a Green Revolution in Africa (AGRA) is working with African governments, donors, NGOs, the private sector and African farmers to significantly and sustainably improve the productivity and incomes of resource poor farmers in Africa through agricultural development targeted at resource poor farmers. AGRA has its headquarters in Nairobi, Kenya, a regional office in Accra, Ghana and is opening several country-based offices.

Job Summary

Assignment Overview

Scaling Seeds & Other Technologies Partnerships (SSTP) coordinates related but separate country and donor-financed programs to strengthen the seed sector and promote the commercialization or availability of technologies at scale through non-profit mechanisms that are critical for meeting seed adoption and yield gap goals.

The Program Assistant, SSTP will provide program and administrative support to the Country Office and assist the Country Officer and the Deputy Country Officer as directed. The position is Nationally Recruited on a two-year fixed term period and will report to the Country Officer.

Specific Responsibilities Will Include

•   Managing the day-to-day operational, financial operations and administrative activities of the office by organising the How of work and prioritising incoming requests including maintaining the Country and Deputy Country Officer's agenda, paper work and a control system, with follow up to ensure timely responses.
•   Coordinating the flow of information between the SSTP country office, AGRA HQ and other partners ensuring follow up on action points as required.
•   Maintaining a physical and e-filing system and ensuring the filing of documents such as activity reports and travel plans for departmental staff are in the relevant files/folders.
•   Obtaining, compiling and extracting relevant information from files, publications, library, databases and other sources on own initiative or as directed by the Country and Deputy Country Officer. Collating data and information for SSTP reports.
•   Coordinating   administrative  and   logistical   arrangements   for  visitors,   including arranging appointments for the Country and Deputy Country Officer, compiling and providing information or relevant materials required.
•   Ensuring _ timely submission of all accounting information including timesheets, are submitted to HQ in accordance with AGRA policies and USAlD Rules and Regulations
•   Preparing and communicating with HQ on approval of purchases above set limit for country offices, in compliance with US AID rules and regulations
•   Liaising with the Travel Assistant to handle local and international travel logistics including, travel schedules, ticketing, visa applications, hotel accommodations and processing of travel expenses
•   Making necessary arrangements for meetings, workshops and conferences including drafting agendas and ensuring venues are booked and related resources are provided including background documentation
•   Undertaking special assignments for the Country Office such as logistics for events organized for donor visits, receptions, special meetings and other activities as assigned.

Qualification Required & Experience

Key Qualifications, Knowledge and Experience Required:

•   Minimum of undergraduate degree or equivalent with formal secretarial training
•   Minimum 3 years' experience in a closely related field
•   Computer proficiency in Word, Excel, Outlook, PowerPoint, Internet search skills and ability to iearn new applications quickly
•   Must be able to work independently with little supervision, but also participate as a team member in accomplishment of duties
•   Strong attention to detail and maintaining a timely and efficient work flow
•   A strong administration service orientation
•   Strong numerical skills and understanding of organizational finances
•   Strong organizational skills and ability to work under pressure
•   Strong interpersonal skills, courtesy, tack and patience
•   Ability to multi-task and to prioritize work amidst competing demands

Location: Accra

How To Apply For The Job

An attractive remuneration package commensurate with the positions responsibilities will be negotiated with the successful candidates. If you believe you can clearly demonstrate your abilities to meet the relevant criteria for these roles, please submit your application with a detailed CV, stating your current position, current remuneration, and e-mail and telephone contacts and quoting the relevant reference number on your application letter.

To be considered, your application must be addressed to:

recruit@agra.org

Or

The Alliance for a Green Revolution in Africa (AGRA)
P.O. Box 66773,00800
Nairobi.

Closing Date: 28 February, 2014