Catholic Relief Services (CRS) is an International non-governmental organization supporting relief and development work in over 99 countries around the world. CRS programs assist persons on the basis of need, regardless of creed, ethnicity or nationality. CRS works through local church and non-church partners to implement its programs, therefore, strengthening and building the capacity of these partner organizations is fundamental to programs in every country in which CRS operates. CRS has been active in Ghana since 1958 and is currently implementing programs in the areas of Health and Agriculture/Livelihoods.

Job Summary

•   Job Title: Finance Officer
•   Reports to: Deputy Finance Manager

Purpose
Support Operation and Finance Office and to ensure proper documentation /filing, real time transaction processing and accurate data entry at all times.

FINANCIAL RECORDING

•   Responsible for the write up of Disbursement and Receipt Vouchers
•   Responsible for recording of the proper codes of all transactions.
•   Filing of all receipts and disbursement vouchers.
•   Check and Verify Petty Cash Transactions for Cheque reimbursement.
•   Responsible for data entry of all Accra financial Transactions and placement on terminal server immediately vouchers are approved.
•   Ensure all refunds are duly banked by cashier and reconcile on staff records

CASHIERING DUTIES

•   Follow up on receipt and recording of cash submitted to the office.
•   Follow upon collection and banking of all cash receipts by the admin assistant.
•   Responsible for preparing wire transfer details, preliminaries in online payment, and write up and issue of cheques.
•   Custodians of all signed cheques and other value books.
•   Interact with Bank for Cash transfers, confirmation of payments and serving as first point of contact for bank enquiries
•   keep/ maintain accurate records for the CPs Dollar Operating Cash on Hand

DOCUMENTATION /FILING

•   Maintain up to date files for all financial records in a well-organized, logical and pre-determined indexed manner for easy retrieval
•   Lead the organization of sufficient appropriate documents to be attached to all payment and Cash Disbursement Vouchers
•   Coordinate all financial files retrieval requests and archive maintenance on consistence basis.
•   Assist in maintaining Payroll information files and coordinate relevant payroll information for Accra based staff on consistent basis.

STATUTORY COMPLIANCE

•   Responsible for the monthly filing and payment of withholding tax from Accra office transactions.
•   Act as a liaison in pursuant of the monthly statutory returns and allied transactions.

OTHERS

•   Review travel advance liquidations and outstanding balances for all travel request that will pass through desk. Management of voucher and stationery stocks for finance unit.
•   Filing(hard and electronic)
•   Ensuring that all required reports and files are placed on the terminal server during month end close.
•   Analyze balances and payments made on all utilities.
•   Follow up on Accra  staff outstanding travel and short term advances  to ensure its liquidation
•   Any other duties that may be assigned by Deputy Finance Manager or supervisor.

Qualification Required & Experience

•   Bachelor’s degree in Accounting or its equivalent professional qualification with one year post qualification experience in a similar position.
•   Excellent written and oral communication skills
•   Proven knowledge of standard software including Microsoft Word, Excel, Outlook, Power Point

Agency-wide Competencies (for all CRS Staff)
These are rooted in the mission, values, and principles of CRS and used by each staff member to fulfill his or her responsibilities and to achieve the desired results.

•   Serves with Integrity
•   Models Stewardship
•   Cultivates Constructive Relationships
•   Promotes Learning

Location: Accra

How To Apply For The Job

To apply for this position, please submit your CV and letter of interest to:

GH_jobs@global.crs.org

Application must be saved with this format:- Application.CV.(Name): Finance Officer, CRS Ghana

This job description is not an exhaustive list of the skills, effort, duties, and responsibilities associated with the position

Closing Date: 10 April, 2014

•   CRS is an equal opportunity employer.
•   Female candidates meeting position requirements are strongly encouraged to apply