JSI Research and Training Institute, Inc. is a leader in improving the health of individuals and communities by providing high-quality technical and managerial assistance to public health programs worldwide. JSI has implemented projects in 104 countries, and currently operates from eight U.S. and 81 international offices for the past 30 years.

Job Title: Regional Finance and Administrative Manager (FAM) (Job: GH-4414X)

JSI has received funding from the United States Agency for International Development to implement the Strengthening Partnerships, Results, and Innovations in Nutrition Globally (SPRING) Project to work in northern Ghana with a focus on strengthening the treatment and preventive nutrition services in health facilities, and overseeing the implementation of specific tasks that strengthen community based nutrition improvements.

Job Summary:

The Regional Finance and Administrative Manager will have responsibility for all aspects of finance and administration of SPRING/Ghana’s Northern Region Office.  This includes developing and/or maintaining Regional office Financial systems (Standard Accounting Practices); ensuring compliance to USAID rules and regulations, as well as JSI policies; financial reporting; developing and/or maintaining financial operating policies and finance manuals; maintaining all relevant ledgers; preparing staff payroll and submitting all tax, social security and pension payment; managing bank accounts; preparing for audits; and assisting and monitoring budget development procedures.  The Regional Finance and Administrative Manager is responsible for ensuring the efficient operations of the Tamale office, including procurement, office management, grants, personnel, and travel.

•   Job Location:    Tamale, Ghana.
•   Reporting  Relationship: The Regional Finance and Administration Manager reports to the Finance and Administration Director based in Accra, Ghana.
•   Day-to-day supervision and approvals of financial transactions will be completed by the Deputy Country Manager based in Tamale, Ghana.

Major Duties and Responsibilities include, but are not limited to:

•   Coordinate the Tamale Office setup.
•   Ensure coordination with the Finance and Administration Director, including reporting of Tamale finance and administration activities, as well as participation in budget planning and tracking.
•   Supervise the Finance and Administration Officer, Finance and Administration Assistant and Partner and Grants Manager.
•   Manage regional financial transactions including payment to vendors, travel reimbursement for office staff, grant payments, preparation of monthly salary disbursement, request for funds transfer from the Accra Office, preparation of bank reconciliation reports, and monitor the petty cash reimbursement system.
•   Maintain all necessary accounting records (e.g. general ledger, balance sheet, trial balance, fixed assets and depreciation, etc.) as appropriate and ensure they are acceptable for annual audits.  Specifically, post all transactions to expense report prepare pre import function for the monthly report, post all transactions from payment vouchers to statement of account, and prepare monthly bank/advance reconciliation.
•   Oversee all forms for withholding tax, deductions from invoice payment, CD/VAT/NHIL vouchers from vendors, submitted reports by Finance and Administration Officer, and manage exemption certificate.
•   Ensure all HR issues are raised to the Deputy Country Director and the HR & Admin Manager, when necessary.
•   Establish, in coordination with the Accra Office, a filing system for all project documents, including finance, procurement, HR, grants, and technical.
•   Ensure proper procurement procedures are followed and contract with vendors to provide services, such as food service, logistics for workshops and training in the region.
•   Visit facilities to collect reports, event tracking forms, etc.
•   Any other duties as may be assigned by the Deputy Country Manager, Finance and Administration Director, and Field Coordinator.

Qualification Required & Experience

•   A university degree in Business Studies (Finance or Accounting option) or Professional Qualifications such as ACCA, CPA, etc.
•   At least 7 years of experience in financial management and USAID-funded projects.
•   Ability to work independently with minimum supervision in a multi-cultural environment.
•   Excellent written and verbal communication, analytical, decision making, problem solving and administrative skills.
•   Ability to juggle multiple assignments, meet deadlines, work flexibly in a dynamic, fast paced environment, and maintain sense of perspective.
•   Successful experience in similar jobs.
•   Required computer skills included MS Office (minimum Word and Excel), computerized accounting system (Quick Books) and internet.
•   Excellent organizational skills and attention to detail.
•   It requires a highly motivated individual with a strong customer service orientation and a demonstrated commitment to JSI’s organizational values and financial regulations.

Location: Tamale

How To Apply For The Job

JSI is an equal opportunity employer. All qualified individual are welcome to apply. Please send your cover letter and CV to:-

jobs@spring-nutrition.org

Closing Date: 18 July, 2014

•   Please write the title of the job you are applying to in the subject line.
•   JSI will only contact short-listed applicants.
•   Please no phone calls. Deadline for submission is July 18, 2014.