Job Summary

•   Manage all aspects of official travel by High Commission staff and for official visitors in Ghana and all countries of accreditation, including, as appropriate, flight and hotel reservations, car hire, and programme appointments. In consultation with other staff, assemble a briefing pack and exercise good judgement about priority meetings in the context of Australia's foreign policy priorities. Ensure official travel is entered into staff leave planner.
•   Coordinate the organisation of events and functions for the High Commission including those for several hundred people (e.g. Australia Day). Prepare budgets, manage invitation lists,liaise and negotiate with service providers. Manage events as directed, including coordination of event set-up, provision of services during the event, and event clean-up. Support the High Commission at official events, as directed.
•   Manage the High Commission's database of key contacts (data entry and quality control); use the database for developing invitation lists for events, and tracking responses.
•   Contribute to contingency planning in response to natural disasters and other
•   developments, for all countries of accreditation Other duties as directed. The Australian High Commission operates in a fluid and fast paced environment and needs maximum flexibility in its staff.

Qualification Required & Experience

•   Tertiary degree in Social Science,Humanities, International Relations or a similar field. Demonstrated advanced ability to communicate in English and French fluently and effectively, both orally and in writing.
•   High-level organisational and coordination skills. Prioritise, meet deadlines and contribute effectively to work objectives, pro-actively identify issues of relevance, anticipate problems and suggest solutions.
•   Experience in managing or coordinating events and functions, including preparation of budgets, liaising and negotiating with service providers prior to the event, managing all aspects of the event on the day.
•   Demonstrated computer skills, (Microsoft Word, Excel and PowerPoint) and database management experience.
•   Strong interpersonal skills and a proven ability to work both autonomously and collaboratively within a team. Ability to conduct business effectively with a range of clients, including senior representatives in the public and private sectors. Willingness to undertake other duties as directed. The Australian High Commission operates in a fluid and Cast paced environment and needs

Location: Accra

How To Apply For The Job

Interested applicants should respond in writing with a short covering letter and a statement addressing their claims against the selection criteria for the position they are applying for, including specific examples of demonstrated experience.

Applications should be accompanied by a CV and copies of academic qualifications. Applicants must also provide contact details for two professional referees. Applications must not be longer than four (4) pages, including covering letter. If longer applications arc submitted only the first four pages will be considered.

Attractive remuneration packages will be offered to the successful applicants of each position. Hours of work and other conditions will be outlined during interview. Suitably qualified applicants may be offered a future position with the High Commission over the following twelve months.

Applicants are invited to apply by email to:- AccraHC.enquiries@dfat.gov.au specifying which position/s they are applying for. Separate applications are required for each position. Hardcopy applications will not be accepted.

Closing Date: 23 July, 2014