Job Summary

•   Manage appointment and transport schedule for Head of Mission.
•   Assist with arrangements for the Head of Mission's travel in the region, including liaison in French and English with the offices of ministers and senior gov¬ernment officials.
•   Manage the Head of Mission's correspondence.
•   Translate official documents into French when required.
•   Maintain and extend a network of contacts to support the Head of Mission's work.
•   Assist in arranging major social functions for the High Commission, including large-scale events for several hundred people (eg. Australia Day). Prepare acquittal documentation for official events hosted by the Head of Mission.
•   Support the High Commission at official events, as directed.

Qualification Required & Experience

•   At least three years' experience working as an executive assistant. Tertiary degree in any field desirable.
•   Demonstrated advanced ability to communicate in English and French effectively, both orally and in writing, including the ability to make effective and persuasive representations, secure appointments etc.
•   Demonstrated competence in a variety of written styles such as formal letters and diplomatic notes, e-mails and visits programmes.
•   High-level organisational and coordination skills (prioritise, meet deadlines and contribute effectively to work objectives), pro-actively identify issues of relevance, anticipate problems and suggest solutions.
•   Strong interpersonal skills and a proven ability to work both autonomously and collaboratively within a team. Ability to conduct business effectively with a range of clients, including senior representatives in the public and private sectors. Willingness to undertake other duties as directed. The Australian High Commission operates in a fluid and fast paced environment and needs maximum flexibility in its staff.

Location: Accra

How To Apply For The Job

Interested applicants should respond in writing with a short covering letter and a statement addressing their claims against the selection criteria for the position they are applying for, including specific examples of demonstrated experience.

Applications should be accompanied by a CV and copies of academic qualifications. Applicants must also provide contact details for two professional referees. Applications must not be longer than four (4) pages, including covering letter. If longer applications arc submitted only the first four pages will be considered.

Attractive remuneration packages will be offered to the successful applicants of each position. Hours of work and other conditions will be outlined during interview. Suitably qualified applicants may be offered a future position with the High Commission over the following twelve months.

Applicants are invited to apply by email to:- AccraHC.enquiries@dfat.gov.au specifying which position/s they are applying for. Separate applications are required for each position. Hardcopy applications will not be accepted.

Closing Date: 23 July, 2014