JOB ROLE / DUTIES AND RESPONSIBILITIES:

Under the direct supervision of the Team Leader, the incumbent will assist the
Natural Resources/Fisheries/Forestry (NR/Fl/FO-RAFT) with Administrative tasks, in particular:

•   Provide administrative assistance to the Technical Coordinator and other officers in the Team as directed;
•   Consolidate the RAFT Work Plan, Travel Plan and other Team submissions as directed by the Technical Coordinator;
•   Make arrangements for (i) recruitment of consultants, (ii) staff and consultant mission travels;
•   Provide administrative and secretarial assistance in the organization of workshops and meetings (both at regional and internal levels); ensure the availability of the required logistics, including electronic projectors, flip charts or others as available;
•   Maintain a follow-up system on correspondence and reports requiring actions within established deadlines and liaise with the respective Officers to ensure timely submission of replies;
•   Set up and maintain office files for the Team as a whole, locating and compiling specifically identified material from office files, reports and computer records, presenting it in a suitable form for the Coordinator's needs. These files will include, among others: Unit's Contracts, Work Plan and Travel Plan, Periodic Budget Review, Persona) Service Agreements, Purchase Orders, Secondment reports, etc.; and set-up fifing system for BTO's, TA's, TEC's, LOA's, short term staff (consultants, secretaries etc), etc;
•   Follow-up on the Unit's procurement needs and requests and maintain an updated tracking system on Equipment Inventory for the Team, especially for electronic equipment (laptops, cameras, etc.) on loan to staff members, checking the equipment in and out;
•   Perform other related duties as required.

Qualification Required & Experience

Applications are normally not considered from candidates who do not possess ALL of the Essential Qualifications

•   Education: Secondary school education or equivalent commercial school.
•   Work Experience: Three years of administrative or accounting experience.
•   Languages: Working knowledge (level C) of English and knowledge of French would be an asset.

Other:

•   Ability to effectively use standard  office software, such as  MS Office (Windows, Word, Outlook, Excel, Exchange) etc.
•   Systematic, well structured and efficient approach to work assignments.
•   Analytical ability, accuracy and consistency. Exercise diligence and care in dealing with records and expenditures.
•   Cooperative spirit, flexibility and openness to work in an international environment.
•   Tact and courtesy.
•   Ability to establish and maintain effective working relationships with  people of different  national and cultural background.

Location: Accra

How To Apply For The Job

Applications should be submitted to:

The Human Resources Officer
FAO
Regional Office for Africa
P.O. Box GP 1628
Accra

•   Staff members: Complete form ADM 75
•   Other candidates: Complete FAO Personal History Form available on www.fao.org (type "Vacancies" and click search, then click "current vacancies" to select Personal History Form.
•   Please note that only applications of short-listed candidates will be acknowledged.

Closing Date: 16 August, 2014