DAI is an employee-owned global development company. For 40 years, we have worked on the frontlines of international development, tackling fundamental social and economic development problems caused by inefficient markets, ineffective governments, and instability. Currently, DAI is delivering results that matter in some 60 countries. Our integrated development solutions turn ideas into impact by bringing together fresh combinations of expertise and innovation across multiple disciplines—crisis mitigation and stability operations, democratic governance and public sector management, agriculture and agribusiness, private sector development and financial services, economics and trade, HIV/AIDS and disease control, water and natural resources management, and energy and climate change. Our clients include international development agencies, international lending institutions, private corporations and philanthropies, and national governments.

Africa Lead II

Overall responsibility

The Receptionist/Administrative Assistant will be responsible for providing clerical, secretarial, and administrative support to the Africa Lead II Program in order to ensure that the office runs effectively.  The Receptionist/Administrative Assistant shall report to the Logistics Manager.

Responsibilities:

•   Provide overall administrative services to the Project Directors and Managers.
•   Respond in a professional manner to walk-ins, calls, mail, and electronic communications, and route messages and information to the appropriate individuals.
•   Assist with maintenance of Human Resources electronic and paper filing.
•   Maintain petty cash account, and distributes petty cash to staff as needed per DAI policies and procedures.
•   Compose and type correspondences and make photocopies as necessary.
•   Provide coverage in the absence of the travel and logistics coordinator and assists with the logistics related to trainings, major meetings and conferences i.e. reserving hotel rooms, making travel arrangements, creating training packets and providing any other additional assistance for major events.
•   Interface as appropriate to parties passing through or using the project office.
•   Maintain reception and conference space areas neat and tidy, assist with monitoring office supplies, as well as maintenance of petty cash.
•   Help manage the professional staff calendar.
•   Take notes during meetings or training sessions as requested;
•   Schedule and prepare materials for meetings;
•   File documents and assist with the ordering of office supplies;
•   Coordinate translators as needed;
•   Provide receptionist duties as needed.
•   Prepare minutes for weekly staff meetings.
•   Responsible for any other tasks or duties assigned by the Logistics Manager, Deputy Chief of Party, and other essential staff.

Qualification Required & Experience

•   A bachelor’s degree in related field and at least 2 years of progressive experience.
•   Must be computer literate in Microsoft Office : Word and Excel
•   Must have demonstrated ability to work in a fast-paced setting as well as the ability to prioritize and shift responsibilities as necessary
•   Must work well under pressure
•   Previous experience with USAID funded projects highly desired.
•   Must be able to work as a team and demonstrate initiative

Location: Accra

How To Apply For The Job

If you have the qualifications and skills listed above, please send the following to

africaleadftf@dai.com

Closing Date: 29 October, 2014

•   CV
•   Salary history
•   Three professional references
•   Unedited writing samples (include design work if available)

Please title the subject of your email as: “Receptionist/Administrative Assistant” Application

•   This is an Accra-based position with potential travel within the region.
•   Qualified Ghanaians, ECOWAS nationals and expatriates based in Ghana are encouraged to apply.