JOB PURPOSE

The Executive Assistant serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the Chief Executive Officer and other Senior Executives.

PRIMARY RESPONSIBILITIES

•   Manage the CEO’s / other Executives secretariat and selected mail correspondence, reviewing all items in detail and prioritizing as necessary. Providing full daily briefs to the CEO / other Executives relating to mail received and ensuring timely and adequate responses as per their direction.
•   Research, prepare and draft presentations for various CEO engagements.
•   Ensure the CEO is current on all issues within the Group, maintaining a keen focus on specific Subsidiary performances.
•   Research & prepare adequate briefing memos on all relevant matters or issues relating to the CEO’s / other Executives client (internal and external) calls or meetings.
•   Liaise effectively with all departments and Unit Heads across the Group, as well as with all other stakeholders on behalf of the CEO / other Executives.
•   Collate reports for Executive Management and Board Meetings, ensuring all relevant reports and documentation are available to support the CEO’s / other Executives participation.
•   General management of the Executive Office, including booking and setting up of the board room and filing.
•   Any other duties commensurate with the level of the position as may be directed by the CEO / other Executives within the company’s policies.

BEHAVIOURIAL COMPETENCIES

•   Ability to manage multiple conflicting priorities without loss of composure
•   Excellent analytical skills and a broad understanding of the business to effectively interpret and anticipate needs
•   Exhibit sound judgment and the ability to make reasonable decisions in the absence of direction

SKILLS & KNOWLEDGE REQUIRED

•   Strong listening, verbal and written skills
•   Good interpersonal skills
•   Knowledge in Ms Word, EXCEL and Power point
•   Demonstrates an awareness of fundamental business principles as well as an
•   Understanding of the overall industry in which the business operates.
•   A Minimum of four (4) years post National Service experience in a similar role.
•   Working knowledge of administrative duties, executive report writing.
•   Bachelor degree in the Social Sciences.

Qualification Required & Experience

•   A Minimum of four (4) years post National Service experience in a similar role.
•   Working knowledge of administrative duties, executive report writing.
•   Bachelor degree in the Social Sciences.

Location: Accra

How To Apply For The Job

All qualified individuals are to submit their cover letter and CV to:-

jobs@utbankghana.com

The subject of the email must read APPLICATION: EXECUTIVE ASSISTANT.

Alternatively applications can be hand delivered at:-

UT Bank Head Office,
25B Manet Towers,
Airport City.

The envelop must be labeled as APPLICATION: EXECUTIVE ASSISTANT on the top right corner.

Closing Date: 14 October, 2014

Only shortlisted applicants will be contacted.