Position title: Project Assistant (Component 1)
Position grade: G5/1
Duty station: Accra
Reporting directly to: Project Manager
Overall supervision by: Chief of Mission

Organisational Context & Scope:

With funding from the European Union, IOM Ghana is implementing a project titled "Ghana Integrated Migration Management Approach (GIMMA)".The overall objective of the project is to contribute to the Government of Ghana's efforts to manage migration effectively through the establishment of an integrated migration management approach. The project specifically aims at enhancing the institutional capacities of Ghana Immigration Service (CIS) to implement effective migration management measures, increase the awareness of (potential) migrants on safe and legal migration and provide alternative livelihood options, as well as strengthen the migration data management system within Ghana.

Responsibilities and Accountabilities:

Under the overall supervision of the Chief of Mission of IOM Accra and the direct supervision of the GIMMA Project Manager and in coordination with National Project Officer, the successful candidate will be tasked with the following responsibilities:

•   Support the overall implementation of the project component 1: Institutional capacity building of GIS in border management and law enforcement.
•   Assist in developing a Legal Reference Handbook and training modules on domestic, regional and international legal instruments governing migration in Ghana through organising Technical Working Group meetings, coordinating with relevant stakeholders and making logistical arrangements, including procurement, printing and distribution.
•   Prepare and organise Trainings of Trainers (ToTs) and nation-wide' trainings on the Legal Reference Handbook.
•   Support the work of short-term experts and consultants to conduct assessment activities and organise trainings at the Immigration Service Academy and Training School in Asin Fosu and select border posts in the Western and Eastern Regions.
•   Work with Logistics and Procurement Assistant to facilitate the procurement of equipment and ensure that the organisations' procurement procedures are strictly followed and that donor's visibility requirements are fully met.
•   Support the development of Operation and Maintenance (O&M) Plans to ensure the sustainability of the procured equipment.
•   Maintain strong liaison with project focal points, stakeholders and partners in Accra and other regions.
•   Assist in building linkages and synergies with other project components and programme areas and identifying future project needs.
•   Provide inputs, including data and statistics to the preparation of reports and prepare project related correspondence, project visibility materials and other documents as may be required.
•   Coordinate with Resource Management Department to ensure that administrative, financial, procurement and logistics arrangements for project activities are carried out appropriately, timely and efficiently.
•   Support activities of other components as necessary.
•   Perform any other duties as may be assigned.

Qualification Required & Experience

•   Bachelor's degree with five years of professional experience. Secondary School Certificate, Higher National Diploma, or an equivalent combination of training and experience. Degree in Legal or Paralegal field is an advantage
•   Experience working with an international organisation, UN agency or NGO would be desirable
•   Willingness to travel to rural and remote areas of Ghana
•   Work experience with law enforcement authorities is an advantage
•   Excellent organisational and follow up skills
•   Experience organising trainings and meetings
•   Strong writing and analytical skills, including ability to communicate technical matters to a range of audiences.
•   Excellent computer skills in using Microsoft Office software and other commonly used softwares

Location: Accra

How To Apply For The Job

Interested candidates with required qualifications and skills should directly send their CV and Cover Letter in English to:-

accravacancies@iom.int

Closing Date: 20 November, 2014

•   Please mention "Project Assistant Component 1" on the subject line.
•   Your CV should be less than 3 pages
•   Your Cover letter should clearly state the reason why you are interested in applying to the position and how your qualifications are consistent with the Terms of Reference.
•   Please do not attach any supporting document
•   Only complete applications will be considered
•   Only short listed candidates will be contacted
•   Written examination may be required