Job Profile     

The DFID-funded Girls – Participatory Approaches for Student Success in Ghana (G-PASS) programme is a four year project that will focus on the improvement of pre service teacher training sector in Ghana. This initiative in the long term seeks to improve education opportunities for girls by strengthening teaching practices in selected schools; promoting girl-friendly and learning-enabling schools; and securing better learning outcomes for students.

The Operations Support Assistant will be expected to contribute to the smooth and efficient operational running of the programme by providing all necessary support in the areas in human resources and operations/logistics.

Job Description:
 
Human Resource Functions:

•   Provide support in the implementation of the Human Resource Policies and Procedures and various staff management issues
•   The management of performance development reviews systems ensuring that reviews take place in a timely manner
•   Ensure that all timesheets are inputted as and when due
•   The development and management of the Programme’s yearly training calendar, providing support to staff in the identification of relevant training
•   The management of national consultant contracts, invoices and various issues
•   Ensure that conditions for contracting
•   Supervise the contracts management system and procedures
•   Facilitate and support the recruitment, training and mentoring of staff

Operations functions

•   Maintain HR management systems
•   Provide support in the procurement of goods and services for the programme
•   Make logistical arrangements for programme staff as required.
•   Ensure that all operations and human resources administrative databases and spreadsheets are updated on a regular basis
•   Maintain clear financial, operational and HR records for programme audit purposes
•   Provide administrative support to the Senior Management Team
•   Assist in the organisation of workshops and events
•   Provide other necessary support to the administrative team

Candidate Specification

•   Experience of procurement, contract management and financial management systems, ideally within a development programme context
•   Experience in managing recruitment processes
•   Excellent organisational skills
•   Proven communication skills
•   Good IT skills and confidence/proficiency in all Microsoft packages
•   Attention to detail and accuracy
•   Pro-active approach to work
•   Excellent time management skills and the ability to multi task
•   Willingness to be flexible

Qualification Required & Experience

•   Educated to degree level (at the minimum)
•   Previous experience in providing administrative or office support to a programme team
•   Previous experience of working within a multi-national team is highly desirable
•   Relevant professional qualification in administration
•   Experience of working in an HR team would be an advantage
•   Previous experience of large donor-funded programmes would be an advantage

Location: Accra

How To Apply For The Job

Interested candidate should please send their CV and cover letter to:-

gpassoffice@gmail.com

Closing Date: 14 November, 2014