Global Communities (formerly CHF International) a Non-Governmental Organization is seeking an experienced professional to fill the position of Administrative Assistant for the 5-year USAID funded RING project. This project will focus on local government capacity building, livelihood and nutrition promotion in the northern region of Ghana.

Job Title: Executive Assistant
Reports To: Chief of Party

ESSENTIAL DUTIES AND RESPONSIBILITIES

The Executive Assistant will perform administrative and general clerical duties with some of the main duties being:

•   To prepare and edit correspondence, communications, presentations and other documents
•   To design and maintain databases
•   To file and retrieve documents and reference materials
•   To conduct research, collect and analyze data to prepare reports and documents
•   To manage and maintain executives' schedules, appointments and travel arrangements
•   To arrange and co-ordinate meetings and events
•   To record, transcribe and distribute minutes of meetings
•   To monitor, screen, respond to and distribute incoming communications
•   To answer and manage incoming calls
•   To receive and interact with incoming visitors
•   To liaise with internal staff at all levels
•   To interact with external partners on behalf of Chief of Party
•   To review operating practices and implement improvements where necessary
•   To handle meeting requests, scheduling appointments and ensuring a manageable workload for Chief of Party
•   To perform research prior to meetings, providing background information on the person, the company and the issue.
•   To ensure that the executive is briefed on his daily schedule, is adequately prepared for meetings and arrives on time.
•   To make travel arrangements such as booking airline tickets, car rental and hotel accommodations.
•   To provide general administrative duties such as taking phone inquiries, filing and photocopying documents and arranging conference calls.
•   Any other duties that Chief of Party may assign

The duties listed above are not inclusive of all duties on the RING project.  Global Communities reserves the right to change and update the position descriptions at any time.

Qualification Required & Experience

•   Bachelor’s degree  in administration, social  sciences
•   3 years clerical/administrative work experience in a program or donor funded environment;
•   Written and oral communication skills;
•   Ability to work independently and as a team;
•   Familiarity with Microsoft office suite (Word, Access, Excel, PowerPoint) and general office
machines &telephone system;
•   Experience in grant reporting will be an advantage; high degree of discretion dealing with
confidential information.
•   Proficiency in written and spoken English.
•   Computer literacy in MS Office Suite, and ability to use modern office equipment (scanner,
photocopier, projector, etc.)

GENERAL REQUIREMENTS:

•   Pleasant disposition and ability to remain professional and polite even under pressure
•   Excellent organizational and time-management skills
•   Strong interpersonal and communication skills
•   Ability to work in a team-oriented setting

Location: Tamale

How To Apply For The Job

Please apply by sending your current CV to:-

gcring1@gmail.com with the Job Title in the subject line.

Closing Date: 17 December, 2014