The Livelihood Empowerment Against Poverty (LEAP) is a cash transfer programme started by the Government of Ghana (GOG) in 2008. It is targeted at the extremely poor, vulnerable and orphaned children, and the elderly. The objective of the programme is to reduce poverty by increasing consumption and promoting access to universal social services.

The Department of Social Welfare (DSW) in the Ministry of Gender, Children and Social Protection (MOGCSP), implements the LEAP programme.

The programme has over seventy two thousand (72,000) beneficiary households with an average of people per household. The number of beneficiary household is set to be increased to 200,000 by 31st December, 2015
To enhance LEAP implementation and improve upon programme delivery at the national, regional and district levels, the World Bank, through the Ghana Social Opportunities Programme (GSOP) is strengthening the management and administration of the programme.

The Payroll Management Specialist is the person who oversees the payments process and Payment Complaints Redresses.

Key Responsibilities:

•   Lead the establishment of the Payment Complaints system within LEAP on all operational levels
•   Prepare the annual payment schedules and submit for review to the Manager of Payments
•   Contribute to the annual budgets for beneficiary payments.
•   Prepare on bi-monthly basis the Payment list
•   Monitor the Payment Process throughout the payment period by regions and districts and report to the Manager of Payments on any irregularities
•   Receive regular reports through the MIS on the number of Payment Complaints, the kind of Complaints and unsolved cases
•   Based on analysis of the above will make recommendations on the necessary changes in the system and submit those to the Manager of Payments
•   Prepare quarterly and annual reports on 'payments'.
•   Conduct any other duties, if the Manager of Payments is requesting such.

Reporting Responsibility:

In the discharge of his/her duties, Payroll Management Specialist will report to the Payment Manager Specialist. He/she will prepare and submit quarterly reports to Payment Manager Specialist.

Duration of Assignment:

The contract will last for one ( 1) year initially, but renewable for a second year subject to satisfactory performance.

Qualification Required & Experience

The minimum qualifications required for the position are as follows:

•   As a minimum, Bachelors degree in business or public administration or a closely related field;
•   5 plus years of increasingly responsible professional experience in the development and maintenance of a comprehensive document and records management program; or an equivalent combination of training and experience.
•   Experience in records management in a governmental setting is highly desirable.
•   With The Ability To: Develop and maintain complex record keeping systems.
•   Analyze problems, identify alternative solutions, and project consequences of proposed actions and implement recommendations in support of goals.
•   Research, develop and recommend cost-effective technical system improvements
•   Maintain security, confidentiality, and integrity of LEAP records and information.
•   Respond to requests and inquiries for information regarding records management
•   Establish and maintain a variety of filing, record keeping, and tracking systems,

Location: Accra

How To Apply For The Job

Only shortlisted individuals will be contacted. Letters of Intereste clearly  marked: "MoGCSP-LEAP PERSONEL" should be received by the close of work on or before Tuesday, December 9 2014 and addressed to:

THE CHIEF DIRECTOR
MINISTRY OF GENDER, CHILDREN AND SOCIAL PROTECTION
P.O.BOX MBO 186
ACCRA, GHANA

Attn: Mr. Mawutor Ablo (tel: 0208164216/ 0242628598} Director, MoGCSP
For further enquiries contact the MoGCSP or the National Coordinator, GSOP(tel: 0302-770246)

Closing Date: 09 December, 2012

Note: MoGCSP reserves the right not to hire for the position(s) if it determines that a candidate suitable for the position(s) was not identified. For such an event the position(s) so affected will be re-advertised