Reports To: Partner Program Manager

Position Mandate

•   Responsible for overall financial oversight of Partner finance department and carrying out accounting processes such as accounts payable, travel, activity and purchase requests, general ledger, audits, monthly closings; and entering, updating and running reports using prescribed accounting software, etc., to achieve required results.
•   Responsible for financial reporting on all special and all one-off projects undertaken by the Partner

Direct supervision:  Administrative Assistant/Secretary

KEY RESPONSIBILITIES
Procurement & Administrative support

•   Processing payments and documents such as invoices, bills, journal vouchers, purchase orders, accounts payable, etc.
•   Verify items billed against items ordered and received and reconcile differences through follow-up with the vendor and/or other employees.
•   Maintaining a cheque register and ensuring that vendors or service providers acknowledge receipts for all payments made.

Budget and Cash flow Administration  

•   Work with Partner Program Manager to prepare annual partner budget in conformity with annual operating plans.
•   Prepare budget and financial reports of all special projects according to specified templates.
•   Reviewing employee travel and other advance requests, purchase requests and advise on budget availability and timing, assign budget codes to requests for approval by the Partner Program Manager.
•   Processing and follow up on employee advances, review retirements and prepare reconciliation of employee accounts receivables on monthly basis.
•   Receive cash refunds by staff and deposit into Partner bank Accounts.

Financial Reporting

•   Entering, updating, and/or retrieving accounting data and transactions from the QuickBooks Accounting software
•   Posting financial transactions and data to appropriate accounts in the QuickBooks accounting software with reference to approved budget and annual operational plan codes.
•   Receiving all incoming funds (from staff & external sources) and ensure they are deposited in the CO Bank accounts.
•   Preparing bank reconciliation and partner monthly, quarterly and annual financial reports for review by the Partner Program Manager and Country Office Finance Manager.
•   Developing and implementing internal financial and administrative controls and procedures as required

Qualification Required & Experience

•   Degree in Accounting and Finance, or equivalent accounting qualification.
•   3 years progressive work experience in accounting and financial management that includes financial analysis, reporting and budgeting.
•   At least 2 years’ of experience in working with financial software, QuickBooks software and reporting systems, spreadsheet and word-processing applications.
•   Excellent oral and written skills in English with ability to clearly and concisely communicate ideas to a variety of audiences. Fluency of the local languages is an added advantage.
•   Demonstrated ability to prioritize own work under pressure and within guidelines.
•   Ability to manage the arduous physical and emotional strains of the job.
•   Excellent interpersonal/communication skills
•   Ability to quickly learn and apply new system procedures as they are introduced
•   Commitment to CCFC's and Partner Programs Vision, Mission and Values

Attributes, Traits, and Behaviours:

•   Results-oriented, proactive and ability to consistently meet deadlines
•   Well-organized and detail-oriented
•   Good organizational skills; attention to detail
•   Cross-cultural sensitivity and experience
•   Works effectively independently and in a team setting.

Location: Tamale

How To Apply For The Job

If you have the passion and expertise in working in deprived communities, apply through

bapchildep@yahoo.com

Closing Date: 20 February, 2015

•   Applications are welcome from qualified applicants and will be received until February 20, 2015.
•   Indicate clearly the position you are  applying .
•   Short listed applicants will be contacted.