The U.S. Embassy in Accra, Ghana is seeking an individual for the position of a Administrative Assistant in the Department of Homeland Security Office (DHS) of the Embassy.

Position Number: A00048

BASIC FUNCTION OF POSITION

•   Under the supervision of the Field Office Director/Department of Homeland Security (DHS) Attaché, the incumbent will assist in processing Deoxyribonucleic Acid (DNA) parentage testing to establish a claimed parental relationship for immigration benefits under the Immigration and Nationality Act (INA). S/he responds to telephone and e-mail inquiries from public and other U. S. Citizenship and Immigration (USCIS) customers; and assist with travel arrangements, budget formulation, eservices request, document verifications and maintenance of USCIS inventory items.

•   Incumbent will be responsible for ordering office supplies, including the acquisition of equipment and office furniture; and assist the property manager to keep proper records, maintain inventory and conducting physical inventory of all DHS items. S/he preparesand assists with travel requests, arrangements, authorizations, vouchers and country clearance (ECC) requests; assists the Field office director in preparing the annual budget and expenditure analysis; monitors expenditure against budget and verifies availability of funds. Reviews invoices, travel vouchers and reviews the Embassy ICASS financial statement for accuracy. Report time and attendance record for DHS/USCIS employees; and perform filing and other administrative tasks as assigned.

Qualification Required & Experience

NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

•   Completion of High School Diploma (Secondary School) and some college courses in Business/Administration and Bookkeeping is required.
•   One year experience in general administrative office work that includes experience in customer service, budget and bookkeeping is required. Copied at: ghanacurrentjobs.com
•   Level III (good working knowledge) in English is required. Good working knowledge of the written and spoken language. Job holder will be able to prepare correspondence and standardized reports and communicate with staff and members of the public in the language. Level III in spoken local language, either in Twi or Ga is required. Language proficiency will be tested.
•   Good working knowledge of personnel management, general services, budget and inventory regulations.
•   Ability to communicate well both orally and written. Attention to detail and ability to multi-task. Works well under pressure to meet deadlines. Must have good interpersonal skills and ability to work with both US and Ghanaian personnel in planning, executing and monitoring a wide range of administrative functions. Excellent computer skills, knowledge of MS Excel, Word and web-based applications. Computer skills will be tested.

Salary: GH¢21,415.00 p.a. (Starting salary)

Location: Accra

How To Apply For The Job

Interested candidates for this position must submit the following for consideration of the application:

1. Universal Application for Employment (UAE) as a locally Employed Staff or Family Member (DS-174): or
2. A combination of both: i.e. Section 1-24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; or
3. A current resume or curriculum vitae that provides the same information found on the UAE (see section 3A below for more information): plus
4. Candidates who claim U.S. Veterans preference must provide a copy of their Form
DD-214 with their application. Candidates who claim conditional US Veteran preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
5. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.
6. A telephone number, post office box and/or e-mail address where we can contact you to schedule an interview.
3A. If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE. Copied at: ghanacurrentjobs.com

Failure to do so will result in an incomplete application.

A. Position Title
B. Position Grade
C. Vacancy Announcement Number (if known)
D. Dates Available for Work
E. First, Middle, & Last Names as well as any other names used
F. Date and Place of Birth
G. Current Address, Day, Evening, and Cell phone numbers
H. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; if yes, provide number)
I. U.S. Social Security Number and/or Identification Number
J. Eligibility to work in the country (Yes or No)
K. Special Accommodations the Mission needs to provide
L. If applying for position that includes driving a U.S. Government vehicle, Driver’s License Class / Type
M. Days available to work
N. List any relatives or members of your household that work for the U.S. Government (include their Name, Relationship, & Agency, Position, Location)
O. U.S. Eligible Family Member and Veterans Hiring Preference
P. Education
Q. License, Skills, Training, Membership, & Recognition
R. Language Skills
S. Work Experience
T. References

NOTE:

1. All applications must have the Position Number and Position Title identified.
2. All “Hard Copy”/printed applications must be submitted to the Mail Room at the
Chancery. Hard Copy Applications submitted through any other office will not be accepted. You may apply on-line using the email address.:-

AccraHRO@state.gov

This is the preferred means of applying for a position with the American Embassy.

3. ALL APPLICATIONS MUST BE FOR AN OPEN/ADVERTIZED POSITION. APPLICATIONS PREVIOUSLY CONSIDERED FOR A JOB WILL NOT BE HELD/CONSIDERED FOR FUTURE JOBS. IF YOU ARE INTERESTED, YOU MUST RE-APPLY.  

SUBMIT APPLICATION TO:

Human Resources Office
Through the Mailroom, Chancery
American Embassy, Accra
P.O. Box GP194, Accra

POINT OF CONTACT:

Telephone: 0302-741000
Fax: 0302-741389
E-mail: AccraHRO@state.gov

Closing Date: 17 February, 2015

NOTE: ALL U.S. AND NON-GHANAIAN CITIZENS, WHO ARE NOT FAMILY MEMBERS OF USG EMPLOYEES OFFICIALLY ASSIGNED TO POST AND UNDER CHIEF OF MISSION AUTHORITY, MUST ATTACH COPIES OF THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION. NO RELOCATION EXPENSES ARE PROVIDED TO THE JOB LOCATION: ACCRA, GHANA. IF TRANSPORTATION TO ACCRA IS REQUIRED, IT WILL BE THE EMPLOYEE’S RESPONSIBILITY.