Organization Relationship
Directly reports to:   Country Director (CD)

Job Summary:

•   Co-ordinate the successful implementation and daily reporting/monitoring of the “Advancing Partners in Communities” (APC) Program
•   Lead & manage reporting for APC Program
•   Manage stakeholder expectations in meeting product targets and service delivery expectations
•   Manage field operatives in meeting targets

Specific Duties & Responsibilities:

•   Coordinate the implementation of “APC” Program
•   Develop project workplan (including timelines and critical path schedule) for all deliverables across all partners and with donor (USAID mission) and John Snow International in Washington.
•   Track project deliverables using appropriate tools across all partners and agencies.
•   Manage total project budget tracking and consolidation.
•   Sumbit expenditure reconciliation to JSI each month on time.
•   Present bi-weekly reports defining project progress, problems and solutions to CD and relevant stakeholders.
•   Coordinate and manage monthly and ad-hoc project staff meetings

Lead & manage reporting for APC Program

•   Lead the regular reporting from DKT to USAID on the APC Program, including:
•   Liquidity report (bi-annually)
•   Annual plan (annually)
•   Narrative report (annually)
•   Financial reporting (annually)
•   Develop comprehensive reports by compiling reports from DKT and the partner agencies into collective reports for USAID.
•   Coordinate with Finance dept within DKT and distribution agencies to generate comprehensive sales and financial statement reporting.
•   Cross-check sales and financial statements with all other reports to identify and solve any discrepancies.
•   Manage project evaluations and assessment of results

Other Duties:  

•   Perform other duties related to the Youth Program as assigned by Country Director
•   Assure confidentiality in handling business related issues

Work Guides and References

•   Business Plan and Budgets
•   Brand and Marketing Materials
•   Project Proposals
•   Personnel Policies & Procedures Handbook
•   Descriptions of DKT International and Social Marketing

Position Objectives

•   To achieve Improving Youth Reproductive Health in Ghana proposal targets
•   To improve usage of modern family planning methods
•   To contribute to overall DKT program goals

Key Performance Indicators

•   Timely achievement of project deliverables
•   Positive image level of DKT and Youth Program in the eyes of customers and partners
•   Quality of relationships with partners, stakeholders, and staff
•   Effective management of all meetings - including invites, agenda, note-taking and follow-ups
•   On-time management of key project deliverables across partners
•   On-time delivery of all reports to USAID
•   Reports to CD not needing more than 1 round of feedback
•   Positive feedback from USAID on quality and sufficiency of project execution, project management, and reporting
•   Budget against expenditure
•   Attendance and feedback of quarterly Advisory Committee meetings
•   Attendance and feedback of annual Stakeholder events

Qualification Required & Experience

•   Bachelor’s degree or equivalent
•   Sufficient experience in report writing, preferably in the nonprofit sector.
•   Former experience developing and managing project workplans.
•   Proven record of managing projects with a multifunctional team.
•   Track record of successful budget management.
•   Project Manager - must have extensive USAID experience managing projects at senior level. (Applicants with no USAID exposure will not be considered)

Skills and abilities  

•   Strong interpersonal and people management skills.
•   Excellent writing & oral communication skills
•   Strong attention to accuracy and detai
•   Strong organizational skills.
•   Flexibility
•   Personal, approachable demeanor
•   Effective time-management
•   Integrity and honesty
•   Fluent in English

Location: Accra

How To Apply For The Job

Applications should be sent to:

jobs@dktghana.org

NB: No walk in CVs will be accepted.

Closing Date: 30 April, 2015