Solidaridad West Africa is a not-for-profit organization that supports the sustainable development of farmers and production systems in West Africa, through the enhancement of value chains of fresh and processed agricultural commodities and other non-agricultural commodities.

Our activities in West Africa are focused on fresh fruits, oil palm, gold, cotton, maize, soy and cocoa. As the Regional Expertise Center (REC) within Solidaridad’s international network, we are part of a growing global movement advocating and supporting sustainable and responsible production and trade.

Solidaridad trains producers in best practices to produce more with less. We provide capacity building to producer organizations and enable them to access knowledge, inputs, finance and markets. We develop and promote the integration of good economic, social and environmental management into standard business and production practices.

Solidaridad regional office is based in Accra, Ghana and currently has program activities and operations in Senegal, Mali, Cote D’Ivoire, Nigeria, Ghana and Cameroon

Job Description

The Receptionist must be resident in ACCRA.

Specific duties and responsibilities include:

•   Manages incoming and outgoing correspondence, including e-mails, parcels and hand delivered messages on a routine basis
•   Carries out reception services by ensuring guests’ comfort, receiving and directing visitors to the appropriate offices or offering any assistance required.
•   Maintain safe and clean reception area
•   Carries out telephone switch board services by answering, screening, forwarding and/or returning phone calls and messages. Takes note of calls that could not be immediately taken by staff members and inform them of caller identity, time, and subject of call
•   Produces copies of documents, scans documents and provides other secretarial services as required.
•   Logs in/records incoming and outgoing letters on a daily basis
•   Organizes and takes responsibility for the delivery and collection of documents/parcels from and to post office, government bodies, embassies, etc.
•   Organizes magazine display
•   Take minutes during staff meetings
•   Schedule meetings for staff ,management team, drawing up agenda and distributing documents
•   Purchase stationery and assist in all other logistics
•   Assists in and/or carries out other office activities and other tasks, as assigned

Qualification Required & Experience

•   HND in Secretarial ship
•   At least 2 years of professional working experience in a similar position
•   Knowledge in Office administration and customer service( telephone etiquettes, excellent verbal and written communication)
•   Good IT skills, including Microsoft Office (particularly excel and Outlook)
•   Team player, highly-motivated, self-starter, able to work independently, multi-task and meet deadlines.

Location: Accra

How To Apply For The Job

Interested applicants should send their CVs and cover letters via:

Ghana@solidaridadnetwork.org

Closing Date: 05 June, 2015

Women are encouraged to apply.