Accounts Officer with the Programme "Promoting Integrated Climate Risk Management and Transfer Approaches (ProCliMaT)"

Main Responsibilities and Tasks:

•   The accounting professional is responsible for financial planning, monitoring and bookkeeping for the programme
•   Ensuring that financial administration functions well in accordance with GIZ standard procedures
•   Effectively coordinating with the staff of the finance team or the Accounts Team at the GIZ country office in Accra
•   Cash payments and deposits at the bank

The accounting professional performs the following tasks:
Financial services

•   Monitors income, expenditure and the monthly bank reconciliation
•   Manages the cash management of the programme in coordination with GIZ Country Office
•   Monitors real accounts (payables, receivables) and reports regularly to the head of program

Internal control

•   Checks the vouchers and receipts received by the programme for completeness and corrects these where necessary
•   Advises on financial aspects of the programme
•   Prepares the programme for internal controls and /or revisions in  accordance with GIZ's internal controlling manual

General services for the programme

•   Prepares monthly and annual budgets and monitors deviations; maintains the programme's cashbook, bankbook, onsite assets for inventory
•   Carries out accounting tasks using WINPACCS accounting software and prepares monthly end-of-period accounts and bank reconciliation vouchers
•   Submits the regular accounts from the project bookkeeping, cashbooks and account balance vouchers (through or from WINPACCS) to the officer responsible for the contract and cooperation and forwards them to GIZ Country Office where applicable
•   Routinely monitors costs in accordance with project requirements
•   Prepares quarterly/annually analyses of expenditure compared to the program budget (budget monitoring)
•   Prepares financial contributions
•   Assists with  the transfer of funds up to a value of 2.500 EUR for the programme
•   Support the programme management and the programme team in Ghana with internal and external communication
•   Supporting the coordination, preparation and after-care with local and international consulting companies and experts
•   Coordination of internal and external communication, e.g. receiving of calls, handling of the programme's email account, issuing regular communication (e.g. monthly newsletter etc)
•   Assisting the program bureau in other office management areas to be discussed in the individual case

Other duties/additional tasks:

•   Fulfills responsibilities for filing, compliance to GIZ internal regulations (OuR), procurement, job cards, car logbooks and others
•   Reports all problems with financial administration and compliance without delay
•   Is responsible for electronic and paper filing in accordance with GIZ rules
•   Performs other duties and tasks at the request of management

Qualification Required & Experience

•   Bsc/BA in accounting and auditing or similar area
•   At least 3 years' professional experience in a comparable position
•   Knowing GIZ accounting, procurement and financing regulation is a strong asset
•   Other knowledge, additional competences in-depth knowledge of accounting software
•   Good working knowledge of ICT technologies (related software, phone,  fax, email, the internet) and computer applications (e.g. MS Office)
•   Confidential handling of data and information very good knowledge of the European language widely used in the country,  ideally a knowledge of German
•   Willingness to up-skill as required by the tasks to be performed -corresponding measures are agreed with management

Location: Accra

How To Apply For The Job

Interested and suitable applicants are to forward their applications with a detailed Curriculum Vitae and a half to one-page letter addressing the applicant's motivation by email to:-

hr-ghana@giz.de

Closing Date: 31 May, 2015

•   Kindly note that only short-listed applicants  would be contacted.
•   If you do not hear from us 2 weeks after the deadline, please consider your application unsuccessful.