Job Summary

•   Arrange appointments for the supervisor, receive visitors, place and screen telephone calls and respond to routine requests for information;
•   Provide office, administrative and logistics support to meetings, committees, conferences, etc.;
•   Review, record, distribute and process incoming mail and correspondence;follow-up on pending actions;     .     ,
•   Respond or draft responses to standard/ routine correspondence and other communications; use word processing package to produce a wide variety of large, complex documents and reports;
•   Proofread documents and format texts for accuracy, grammar, punctuation and style, as well as for adherence to established standards;     .
•   Initiate general administrative tasks in the computerized financial/travel / human resources systems;
•   Make travel and hotel arrangements and prepare travel authorizations/claims for staff as required;
•   Provide assistance in the administrative processing of vacancy announcements and consultants' contracts;
•   Research, compile and organize information and reference materials from various sources for reports; create spreadsheets and presentations; manage and update databases for mailing lists and other information; and' maintain electronic and paper files;
•   Perform other duties as required

Qualification Required & Experience

Candidates will be assessed against the following

•   Education: Secondary School Education
•   Experience: Three years of relevant experience in office support work
•   Languages: Working knowledge (Level C) of English and limited knowledge of French.
•   IT Skills: Good knowledge of the MS Office applications, Internet and office technology equipment

Technical skills

•   Good knowledge of the Organization's communication and documentation standards (house style)
•   Good knowledge of FAO's corporate computerized financial/travel/HR systems & administrative procedures and policies
•   Courtesy, tact and ability to maintain effective working relationships with people of different national and cultural backgrounds

Location: Accra

How To Apply For The Job

Applications should be submitted to:

The Regional Human Resources Officer,
FAO Regional Office for Africa
P.O. Box GP 1628
Accra

Closing Date: 23 July, 2015

•   Staff members: Complete form ADM 75
•   Other candidates: Complete FAO Personal History Form available on www.fao.org (type "Vacancies" and click search, then "current vacancies" to select Personal History Form.
•   Please note that only applications of short-listed candidates will be Contacted.