Plan International Ghana, an international Child-Centered Community Development organization, is looking for dynamic and results-oriented persons to fill the position outlined below: Administrative Coordinator

Job Purpose

•   This position is to coordinate and support the successful implementation of complimentary Basic Education (REACH) project, by ensuring the effective and efficient procurement of office equipment as well as the coordination of relevant activities towards implementation of the project.

Duties and Responsibilities

•   Process the purchase and supply of goods and materials for the REACH project as per Plan's Operations Manual (OM) and EAC requirements, local procedures and policies to ensure value for money is obtained at all times
•   Processes and follow-up on the clearance of imported items in order to track and maintain a record of all imported goods/material to avoid reports of missing items
•   Assist in the preparation and processing of bidding documents for public tender offers to ensure a fair and transparent process for securing the services of consultants and contractors
•   Ensure the effective allocation, utilization and management of vehicles for Project activities as per OM, EAC requirements, local policy and local procedures with low incidence of vehicular accidents and reduced cost of repairs and maintenance
•   Ensure the adequate supply of utilities and maintenance of office equipment and machinery for the smooth flow of work in the office with minimum disruption of work outflow
•   Ensure the effective management of stores to ensure the effective implementation of program activities with no reports or incidents on mismanagement of project stores
•   Review, update and maintain the fixed assets register for the REACH project to keep and track all assets with no reports of loss of assets
•   Assist in the preparation, update and maintenance of contracts to keep and track all contracts without any reports on project disruptions due to maladministration of contract
•   Ensure the office & its environment are well kept and maintained to facilitate the smooth flow of office work without any adverse disruptions
•   Monitor and manage the team of Front Desk Assistant, Drivers, private security men and Janitor (as and where applicable) to ensure they perform effectively and provide the required support services
•   Keep the Project Manager informed of any initiative or difficulties related to the office for attention/redress for the provision of the required support services for project implementation
•   Produce and maintain an up-to-date supplier database and price list for easy access to the required information that would ensure prompt procurement goods and materials for project activities
•   Ensure fixtures, fittings & utilities for expatriate staff are provided to ensure that they are well-settled for work without complaints about their living conditions

Qualification Required & Experience

•   B.S.C in Administration or equivalent
•   Minimum of four(4) years working experience in a similar position
•   Working experience with an international NGO would be an advantage
•   Proficiency in MS Office Suite (Word, Excel, PowerPoint and Access)

Location: Tamale

How to Apply For the Job

Interested applicants should submit the following documents to the email address provided below.

•   Detailed curriculum vitae, stating current and latest posts (WITH DATES) as well as summary of job responsibilities, together with a cover letter.
•   Certified photocopies of relevant certificates of highest academic qualification, as well as national service certificate (if applicable)
•   Names, e-mail addresses and telephone numbers of three(3) referees (work-related)
•   Personal contact telephone numbers and e-mail addresses

Email: recruitment.ghana@plan-international.org

OR Delivered Directly to:-

Plan International Ghana
Country Office, No. 10 Yiyiwa Street,
Abelemkpe, Accra

Closing Date: 30 September, 2015