Our Client an internationally integrated Oil and Gas Company seeks to add a new member to its team as a Bilingual Secretary.  The incumbent will provide personal administrative support to management and the company through conducting and organizing administrative duties and activities.

Responsibilities:

•  Enhance Effectiveness by providing information Management Support
•  Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
•  Organize work by reading and routing correspondence; collecting information; initiating telecommunications.
•  Maintain department schedule by maintaining calendars for department personnel; arranging meetings, conferences, teleconferences, and travel.
•  Complete requests by greeting customers, in person or on the telephone; answering or referring inquiries while maintaining a good sense of social decorum at all times.
•  Maintain customer confidence and protects operations by keeping information confidential.
•  Prepare reports by collecting information.
•  Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
•  Type documentation in English and Russian, including correspondence, reports, technical papers, statistical or tabular material using word processing, spreadsheet and presentation type of software.
•  Work with complex legal documents; compose memoranda; draft cover letters.  Proofread all for formatting, spelling, grammar.
•  Keep equipment operational by following manufacturer instructions and established procedures.
•  Secure information by completing database backups.
•  Provide historical reference by utilizing filing and retrieval systems.
•  Make sound decisions in a manner consistent with the essential job functions.
•  Prepare correspondence and other documentation for supervisor’s signature in both English and Russian and translate from one language into the other as required.
•  Contribute to team effort by accomplishing related results as needed.
•  Prepare correspondence and other documentation for signatory in both English and Russian and translate from one language into the other as required.
•  Any other responsibilities assigned.

Qualification Required & Experience

•  Bachelor’s degree in Secretaryship
•  A minimum of 5 to 10 years of relevant experience.
•  Must possess excellent written and verbal English skills.
•  Working knowledge of Russian is a great advantage
•  Ability to maintain highly confidential material
•  Must have working knowledge of Outlook and Microsoft office suite
•  Ability to work on multiple projects
•  Ability to interface with senior level executives and clients
•  Must have good sense of social decorum
•  Must be able to manage information, elicit cooperation and communicate both effectively and efficiently
•  Must be result oriented and show personal commitment

How To Apply For The Job

Please send applications to:

info@kin-tec.com.gh

Closing Date: 01 October, 2012