Job Description

Summary Statement

This is a leadership position responsible for planning, organizing, directing/ coordinating, staffing and controlling that will result in the smooth implementation, growth and sustainability of ATUC programmes in Ghana and beyond. As a key external representative of ATUC, the Programme Coordinator shall utilize excellent judgement to develop credible and meaningful relationships with businesses, institutions and/ or the community ensuring strictest confidentiality.

Key Areas

The Programme Coordinator shall demonstrate competence in some or all of the following:

•   Behave Ethically: Understands ethical behaviour and business practices, and ensures that own behaviour and the behaviour of others is consistent with these standards and aligns with the values of ATUC.
•   Build Relationships: Establishes and maintains positive working relationships with others, both internally and externally to achieve the goals of ATUC.
•   Communicates Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
•   Creativity/ Innovation: Develops new and unique ways to improve operations of ATUC and to create new opportunities.
•   Focus on Client Needs: Anticipates, understands and responds to the needs of internal and external clients to meet or exceed their expectations within ATUC’s parameters.
•   Foster Teamwork: Works cooperatively and effectively with others to set goals, resolves problems, and makes decisions that enhance organizational effectiveness.
•   Lead: Positively influences others to achieve results that are in the best interest of ATUC.
•   Make Decisions: Assesses situations to determine the importance, urgency and risks, and makes clear decisions which are timely and in the best interests of ATUC.
•   Organize: Set priorities, develops a work schedule, monitors progress towards goals, and tracks details, data, information and activities.
•   Plan: Determines strategies to move ATUC forward, sets goals, creates and implements actions plans, and evaluates the process and results.
•   Solve Problems: Assesses problem situations to identify causes, gathers and processes relevant information, generates possible solutions and makes recommendations and/ or resolve the problem.

Duties and Responsibilities

The Programme Coordinator performs a wide range of duties including the following:

Planning

•   Plans the delivery of all ATUC programmes and its activities in accordance with the mission and the goals of ATUC.
•   Develops new initiatives to support the strategic direction of the institution.
•   Develop and implement long-term goals and objectives to achieve the successful outcome of all the programmes.
•   Develops monthly/ quarterly/ annual budget and operating plan to support the programmes.
•   Develops a programme evaluation framework to access the strengths of ATUC programmes and to identify areas for improvement.
•   Develops funding proposals for all ATUC programmes to ensure the continuous delivery of services.
•   Provides administrative support in the implementation and marketing of all ATUC programmes.
Organizing
•   Secures and provides lecture rooms and/ or conference rooms and logistics for all ATUC programmes and activities
•   Ensures that programmes and activities operate within the policies and procedures of ATUC.
•   Ensures that programmes and activities comply with all relevant legislation and professional standards.
•   Develops forms and records to document programmes and activities.
•   Oversees the collection and maintenance of records on the students, teaching and non-teaching staff for statistical purposes according to the confidentiality policy of ATUC.

Staffing

•   Collaborates with ATUC Administration in recruiting, interviewing and selecting well-qualified programme staff (both teaching and non-teaching).
•   Implements the human resources policies, procedures and practices of ATUC.
•   Ensures that personnel files for the programmes and students records are properly maintained and kept confidential.
•   Collaborates with ATUC Administration in establishing and implementing a performance management process for all programme staff (teaching and non-teaching).
•   Ensures that all programme staff (teaching and non-teaching) receive appropriate orientation to ATUC and its programmes.

Leading

•   Ensures all staff (teaching and non-teaching) receive orientation and appropriate training in accordance with ATUC standards.
•   Collaborates with ATUC Management in supervising programmes staff by providing direction, input and feedback.
•   Communicates with students and other stakeholders to gain community support for all ATUC programmes and to solicit input to improve the programmes.
•   Liaises with ATUC Management Team and other stakeholders to ensure the effective and efficient program delivery.
•   Coordinates the delivery of services among different programmes and activities to increase effectiveness and efficiency.
•   Serves as principal liaison between students, teaching and non-teaching staff, faculties, departments, external constituencies, ATUC Governing Board and BONADES GROUP (BG) Management Team on day-to-day programmatic, operational and administrative issues.

Controlling

•   Writes reports on all ATUC programmes for management.
•   Ensures that the programmes operate within the approved budget.
•   Monitors and seeks approval for all budgeted programme expenditures.
•   Monitors cash flow projections and report actual cash flow and variance to Management on a regular basis (weekly/ bi-weekly/ monthly/ bimonthly).
•   Manages all project funds in collaboration with Administration according to established accounting policies and procedures.
•   Ensures that all financial records for all the programmes are up to date.
•   Identifies and evaluates the risks associated with the programmes and activities of ATUC and take appropriate actions to control the risks.
•   Monitors the programme activities on a regular basis and conduct an monthly evaluation according to the programme evaluation framework.
•   Reports evaluation findings to the Group Administrator and President, and recommends changes to enhance the programmes as appropriate.

Qualification Required & Experience

Minimum Job Requirements

•   At least, Degree in related field from an accredited institution.
•   A minimum of 3-5 years of experience in a similar role/ related field.
Knowledge, Skills and Abilities Required
•   Ability to make administrative/ procedural decisions and judgments.
•   Ability to coordinate and organize meetings and/ or special events.
•   Clerical, computer proficiency and/ or office skills.
•   Skill in the use of personal computers and related software applications.
•   Skill in organizing resources and establishing priorities.
•   Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
•   Records maintenance skills.
•   Ability to interact with students, faculties, departments, teaching and non-teaching staff in a team environment.
•   Knowledge of finance, accounting, budgeting, and cost control procedures.
•   Knowledge of communication principles, media, and marketing techniques.
•   Ability to gather and analyze statistical data and generate reports.
•   Advanced writing and editorial skills.
•   Knowledge in programme management systems.

Salary: Very attractive

Location: Accra

How To Apply For The Job

Send a detailed CV with a Cover Letter and Certificate(s) in a mail to:-

info.atucghana@gmail.com

addressed to

The Group Administrator,
P. O. Box CT 5955,
Cantonments-Accra;

with the job title as the subject of the mail.

For further enquiries, call 0303-969684

Closing Date: 28 November, 2016