Reports to: ECTAD Regional Manager for West and Central Africa
VA No: RAF01/17

•   Assist in providing dav-to-day operational support to ECTAD field projects in West & Central Africa contributing to the implementation of an effective Emerging Pandemic Threats (EPT-2) Programme;
•   Establish and maintain financial records and monitoring systems for the office; ensuring timely availability of resources for the smooth implementation of project activities;
•   Review, clear and certify for accuracy, appropriateness, correctness and compliance with the approved budget and FAO rules and regulations, all administrative and financial documents submitted to ECTAD RM/ROO for approval and signature;
•   Prepare administrative and financial documentation related to project activities and carry out initial review for RM/ROO briefing;
•   Monitor and review commitments/expenditures incurred under the relevant projects and prepare appropriate revisions and amendments; as well as assist in drafting initial project budgets;
•   Verify availability of funds under all programmes; ensure that operational expenditures are in accordance with approved budgets and that all committing documents are complete and consistent.
•   Prepare field Budget Authorization (FBAs) requests for submission to the Regional Operations Officer;
•   Review/revise draft Contracts and letters of Agreement (LOAs) and follow on submission of reports from/and payments to Service Providers;
•   Assist in the preparation of procurement plans according to the activities included in the work- plan; initiate in the Organization's computerised financial/procurement systems (GRMS), a number of documents for procurement (e.g. LOAs, Purchase Orders, Purchase Requisitions) and follow up the procurement process/status with the procurement team;
•   Ensure that assets procured through ECTAD funding are properly registered, insured, used; maintained and safeguarded and appropriate inventory reports are timely and regularly forwarded to ECTAD Regional Operations officer;
•   Make necessary arrangements for incoming and outgoing missions, including elaboration of. the mission Agenda, security clearances, entry Visas, flights and hotel bookings; handle the organization and logistics of conferences, meetings, workshops and study tours.
•   Assist in the preparation of project progress and final reports both narrative and financial and take minutes during ECTAD Weekly Call Meeting.
•   Perform other related duties as required.

DURATION: 6 months (with possibility of extension subject to availability of funds)

Qualification Required & Experience

•   ECTAD West & Central Africa activities in the field monitored and follow up action taken, as appropriate.
•   ECTAD Weekly Call Meeting successfully monitored and minutes of the meeting shared with all the participants in a timely manner.
•   Logistics for meetings, workshops, travel arrangements, Letter of Agreements (LOAs), project reports/brief completed
•   ECTAD West & Central Africa teams successfully supported
•   Results Focus
•   Teamwork Spirit
•   Communication
•   Building Effective Relationships
•   Knowledge Sharing and Continuous Improvement
•   Secondary School Education.
•   Three years of clerical experience, including relevant experience in project operations/ administration.
•   Fluency in English and working knowledge of French.

OTHERS

•   Ability to draft correspondence of moderate complexity in the required language.
•   Good knowledge of the financial and administrative procedures
•   Demonstrated ability to carry out assignments with minimum instructions; initiative; organizational sense and ability to meet deadlines;
•   Ability to work under pressure, in a team environment and to guide junior team members;
•   Ability to establish and maintain effective working relationships of different national and cultural backgrounds.
•   Ability to effectively use standard office software, such as MS Office (Windows, Word, Outlook, Excel, Power Point, Exchange).

Location: Accra

How to Apply For the Job

Interested candidates must complete the FAO Personal History Form (PHF) or visit the iRecruitment website at:

http://www.fao.org/employment/irecruitment- access/en/ and complete your online profile and submit together with CV and Cover Letter to The HR Officer, FAO Regional Office for Africa, Accra

or through:-

RAF-RFG1STRY@fao.org

Closing Date: 13 February, 2017