ActionAid Ghana (AAG), an Affiliate of ActionAid is looking to employ experienced and self- motivated individuals to fill the following positions: Receptionist

Role Overview:

• The Receptionist is responsible for managing the front desk and provide secretarial/administrative services to the office and official meetings in an effective and efficient manner.

Key Responsibilities

• Manage the front desk and provide reception and secretarial services
• Handle guests’ enquiries and provide relevant documents/guide in collaboration with appropriate unit
• Draft relevant administrative memos and letters
• Prepare memos for processing invoices and bills
• Organize outgoing and incoming mails/documents efficiently for distribution as appropriate.
• Manage the official notice board and display official communications and information in an attractive manner
• Make reservations for use conference room, hotel accommodation and conference facilities for workshops
• Coordinate workshop activities and logistics and ensure return of relevant materials after the workshop
• Provide efficient logistics support for meetings

Qualification Required & Experience

• The Candidate must hold at least HND in Secretaryship with 2 years’ relevant experience

Technical

• Knowledge of basic communication principles
• Knowledge of front desk management techniques
• Knowledge of basic administrative principles
• Proficient in use of Microsoft applications including Word, Excel and outlook
• Ability to use telephone console
• Ability to write reports and minutes

Personality

• Warmth
• Politeness
• Cultural sensitivity
• Punctuality
• Emotionality
• Openness and candor
• Strong customer service focus
• Ability to manage varied demands of guests/staff
• Ability to work well with people from varied backgrounds

Job Circumstances: A three (3) year renewable employment contract on national terms and conditions is applicable.

Monthly Base Salary: GH¢ 1,558.00

Location: Accra

How To Apply For The Job

Curriculum Vitae (CVs) are NOT acceptable.

Click Here To Download Application Forms

Completed Application Forms should be emailed to:-

jobs.ghana@actionaid.org

or forwarded to:

The Head of HROD/ Administration
P. O. Box AN 19083,
Accra-North.

Tel: + 233244-316392 / +23328-9109560

Closing Date: 07 August, 2017

Only short-listed applicants will be contacted and invited for assessment by 18th August 2017.

“ActionAid Ghana is an equal opportunities employer. Whilst all applicants will be assessed strictly on their individual merits, female candidates are particularly encouraged to apply.”