Job Purpose

• To provide administrative support in the delivery of effective and efficient secretarial services

Duties and Responsibilities

• Coordinate the work schedules of the Supervisor and manage his/her diary
• Ensure proper management of the office of the supervisor
• Undertake accurate, effective and efficient typing of draft letters, reports, memos and documents
• Cover meetings and produce minutes
• Draft routine letters for the supervisor
• Facilitate the organisation of meeting
• Ensure safe keeping of confidential/official documents
• Keep accurate record of movement of files and correspondence of the supervisor
• Receive, screen and keep records of visitors and clients to the organisation
• Provide guidance on efficient secretarial service delivery

Qualification Required & Experience

• A minimum of HND/Diploma from an accredited tertiary institution in secretaryship and management or a related field
• A minimum of 6 years post-qualification relevant work experience in a reputable institution
• Must have a typing speed of at least 120 words per minute

Competencies

• Knowledge of Business Communications
• Public Relations
• Good interpersonal relations
• Proficiency in relevant computer applications
• Leadership and organisational skills
• Problem solving and analytical skills
• Ability to speak at least one other international language, preferably French

Successful applicants must pass a selection interview

Location: Accra

How To Apply For The Job

All applications together with curriculum vitae and relevant documents must be submitted to:

Advert Number GC 368
Graphic Communications Group LTD
P.O.Box 742,
Accra

Closing Date: 28 February, 2018