Background

Founded in 2006, the Alliance for a Green Revolution in Africa (AGRA), is an African-led African-based organization that seeks to catalyze Agriculture Transformation in Africa. AGRA is focused on putting smallholder farmers at the center of the continent’s growing economy by transforming agriculture from a solitary struggle to survive into farming as a business that thrives. As the sector that employs the majority of Africa’s people, nearly all of them small-scale farmers, AGRA recognizes that developing smallholder agriculture into a productive, efficient, and sustainable system is essential to ensuring food security, lifting millions out of poverty, and driving equitable growth across the continent. AGRA has its headquarters in Nairobi, Kenya with offices in 11 other priority countries.

To ensure efficiency in our procurement processes, AGRA needs services of a procurement specialist to give support to the Procurement Unit in West Africa for a period of 12 months. The procurement process is automated from requisitioning to contracting, the successful candidate shall be familiar with use of ERP systems.

Objective of the assignment

The main objective of this assignment is to provide procurement support including review of terms of references/specifications, preparation of RFPs, coordination of the sourcing process and evaluation of proposals through use of the oracle e-procurement system.
Scope of Work

This consultancy assignment will be based in Accra, Ghana.

The procurement specialist will be required to carry out the following activities:

• In consultation with the Senior Manager – Procurement, the specialist shall review terms of references/specifications, preparation of RFPs, coordination of the sourcing process and evaluation of proposals through use of the oracle-based e-procurement system.
• Coordinate the responses to procurement inquiries and communicate the result of the evaluation processes to the applicants in a timely manner.
• Provide advice and on-the-job training for relevant procurement staff and champions. Training will cover all stages of the procurement cycle and will be based on AGRA procurement policy and procedures.
• The specialist shall assist in carrying out due diligence/background checks on consultants/vendors before contracting.
• The procurement specialist shall provide support in coordination of disposal of AGRA assets in all AGRA country offices.
• Provide support in establishment of framework agreements with service providers in AGRA Countries;
• Provide support during procurement planning and ensure timely implementation of the plan;
• Participate in contract negotiations and contract management;
• Ensure a proper filing system is maintained;
• Provide support in timely procurement reporting;
• The specialist shall carry out any other relevant activities that may from time to time be assigned by the Senior Manager – Procurement as per agreed work plan.

Deliverables

• The specialist will provide weekly and monthly reports of activities carried out as per agreed work plan.

Duration

• The assignment shall be carried out within a period of 12 months.

Reporting

The Procurement Specialist will report to the Senior Manager – Procurement
Profile of the procurement specialist

The procurement specialist shall possess the following:

• A post graduate degree in procurement or Chartered Instituted of Purchasing and Supply (CIPS);
• Demonstrated experience in carrying out procurement of consultancy services;
• Over 8 years’ experience in public procurement;
• Knowledge of best practices such as guidelines of donors including Governments, Private Foundations and Multilateral Agencies;
• Experience working with Not for Profit international organizations will be an advantage;
• Experience in carrying out procurement training;
• Strong analytical skills and attention to details;
• Strong analytical skills, commitment to accuracy, attention to detail and to maintaining a timely and efficient work flow;
• Excellent communication skills, ability to work in multicultural environments, and ease in interpersonal relationships;
• Reliable and responsible personality and capacity to work under demanding professional circumstances and in an international environment;

Documents required

• A Detailed curriculum vitae
• Copies of academic certificate
• A maximum of two-page executive summary of the understanding of the assignment
• Contacts of at least three referees

Criteria for selection of the Individual Consultant

Only individuals meeting the below criteria are eligible to bid. The successful candidate shall be a person of high integrity with a track record of high performance. The candidate shall provide a detailed curriculum vitae and academic certificates. The consultant will be selected based on the following criteria:

General qualifications (general education and training): [20%]

• Post graduate degree in procurement and supply chain or equivalent qualification
• CIPS Membership

Experience in use of e-procurement systems and other ERP systems: [15%]

• Demonstrate experience in use of e-procurement systems. Knowledge of oracle SCM system will be preferred.
• Knowledge of ERP systems and other ICT applications.

General experience and experience working with similar international organizations: [20%]

• Over eight years general experience in procurement and with at least two years working with public and donor funded organizations such as international Non-Government Organizations, World Bank, African Development Bank and Governments

Adequacy for the Assignment (understanding of the assignment and similar assignments): [35%]

• A maximum of two-page executive summary of the understanding of the assignment
• Share list and description of similar assignments carried out as a procurement specialist, including client contact details and dates when the assignment was carried out

Regional experience (West Africa) and fluency in English: [10%]

Total weight: 100%

NB: Only the candidate with the best technical proposal equal or above 75% shall be considered for financial negotiations

Application Submission Requirements

A. Technical Proposal

• Detailed Curriculum Vitae
• Detailed reference list indicating the scope and magnitude of similar assignments carried out
• Demonstrate possession of qualification and experience required
• Provide methodology, work plan and understanding of the assignment

B. Financial Proposal

• The consultant shall provide a monthly fee for carrying out the assignment
• All applicable taxes (withholding taxes) should be quoted separately
• The financial proposal shall be inclusive of the applicable withholding taxes. If the financial proposal is silent on taxes, AGRA shall assume that these are inclusive;
• Reimbursable costs if applicable shall be quoted separately.
• Price must be quoted in USD ($) or Kenyan Shillings
• The financial proposal shall be submitted separately from the technical proposal and should be password protected. Only the best candidate shall be requested for the password to their financial proposal

Guidelines for Preparations and Submission of Proposals

The proposals SHALL be submitted to:

procurement@agra.org by deadline indicated in the synopsis

• The proposal and ALL Attachments submitted via email SHALL NOT exceed 10MB
• VALIDITY of the proposal shall be for a period of 90 days from the date of bid closure.
• Financial proposal shall be sent as a separate attachment and MUST be password protected. The password shall be requested from the best technically qualified individual

Download full RFP:

https://agra.org/wp-content/uploads/2021/03/RFP-Procurement-specialist-for-West-Africa-1.docx

Closing Date: 05 April, 2021