Job Title - Human Resource & Administrative Officer
Reporting to - Human Resource& Administrative Manager
Location: - Tema

Objectives

• This position will assist in the following functional areas: recruitment, benefits administration, employee relations, onboarding, policy implementation, training, performance management, regulatory compliance of labour matters, and ensuring the smooth operation of the branch HR department.

Responsibilities

• Assist in the recruitment and selection process including: preparing job descriptions, job advertisements, shortlisting, arrange for interviews, conduct employment verifications or reference checks on possible employment candidates, arrange for new recruits / employees to undertake pre-entry medical examinations at designated medical centres, prepare offer letters etc.
• Assist newrecruit/employees with onboarding/induction.
• Maintain healthy employee and industrial relations by handling all issues presented by unionized staff such as grievances, disputes, counselling, and interface with mother union
• Providesupport to the HR Manager to render HR services (i.e., Recruitment, Training & Development, Performance Appraisal, Salary administration) to facilitate timely delivery
• Provide counseling to staff about any problems they may have either at work or personally.
• Maintains personnel records and HR information system to facilitate easy retrieval of personal data when required and respond rapidly to line management requests for information and advice on staff.
• Assist the HR Manager in Corporate Social Responsibility (CSR) Projects and maintain records of same.
• Assist in thegrievance handling and management on the disciplinary process.
• Conduct exit interviews on employees leaving the services of the Company.
• Support the development of HR initiatives, systems and programs
• Assist in performance management process.
• Organize training and development programs for staff.
• Ensure that the human resource and administrative database are accurately recorded, updated and cross checked regularly.
• Disseminate information through sending or pasting memos or information to the attention of employees as directed.
• Provide support to the entire HR Team.
• Submit weekly human resource and administrative reports to the HR Manager.

Qualifications

• First Degree in Human Resource Management, Business Administration or Social Science from a recognized institution.
• Master’s Degree is desirable.
• Licensed Member of a recognized or certified Human Resource Professional body/group.

Experience

• Experience of working in a similar role-minimum of three (3) years post qualification.
• Experience of working in a Freight Forwarding/Logistics & Transport Company will be an added advantage.

Knowledge:

• Knowledgeable in human resource management best practices.
• Understanding of keeping personnel information confidential.
• Understanding of Ghana LabourLaws and disciplinary procedures.
• Coordinating with managers, employees, clients and other stakeholders to achieve results.

Skills & Competencies:

• Excellent communication skills.
• Ability to relate with a diverse and large workforce.
• Strong prioritization skills, well organized and ability to manage time and own workload.
• Ability to work flexibly and adapt to changes in the work environment.
• Team player.
• Problem solving skills.
• Ability to negotiate.
• Strong ethics and reliable.

Personal Attributes:

• Self-starter and self-motivated.
• Ability to make sound decisions and use own initiative.
• Able to ensure consistency and fairness on the job.
• Be creative-ability to come up with ideas.
• Demonstrate sound work ethics.
• Prepared to learn new skills.

Others:

• Computer Literate-ability to use Outlook, Microsoft Word, Excel, and Power Point.
• Practical or basic knowledge of HRIS Software (Smart HRM & Payroll) or any other software comparable.

Location: Tema

How To Apply For The Job

Interested applicants should send their Cover Letter and CV to:

csahrrecruitment@gmail.com

Closing Date: 20 April, 2023