SEND-Ghana in partnership with the Canadian Co-operative Association (CCA) and the Credit Unions Association of Ghana (CUA Gh Ltd) is commencing the implementation of a 5- year Food Security through Co-operatives in Northern Ghana (FOSTERING) Project. The goal of the project is to increase sustainable, gender equitable food security for over 42,000 women and men in eight districts in the Eastern Corridor of Northern Ghana (East-Gonja, Kpandai, Nanumba South, Nanumba North, Krachi-Nchumuru, Zabzugu, Tatale-Sangule and Chereponi). The project tackles directly four key areas of improving food security and sustainable economic growth for small-holder farmers: improving production; better marketing of products; expansion of household activities into off-season businesses; and access to finance.

The following positions are required to join the current team in the implementation of the project. Interested persons with the required skills and experience are welcome to apply.

Job Title: Accounts and Administrative Officer
Job Location: Salaga
Associates: Accounts and Administrative Officers, Accounts Officers
Reporting to: Accounts and Administrative Manager

Objective of position: To ensure that procedures and controls are adhered to in all financial and administrative transactions

DUTIES, ROLES AND RESPONSIBILITIES

Financial Management

•   Shall be responsible for the day-to-day recording of financial transactions
•   Ensure that all transactions are properly accounted for
•    Produce monthly expenditure reports to the finance and admin manager
•   Assist in the preparation, monitoring and review of budgets
•   Ensure that monthly bank reconciliation statements are prepared and filed.
•   Manage and account for petty cash
•   Preparation of monthly pay roll for staff
•   Assist in all auditing exercises

Administrative Management

•   Respond to all administrative issues.
•   Maintain an asset register for the livelihood project
•   Prepare and submit reports as may be requested by the Finance and Administrative Manager
•   Facilitate annual appraisal of staff
•   Ensure log books, attendance books, etc are appropriately completed and documented
•   Ensure all staff have access to financial and HR manuals and are adhering to them
•   Ensure that all purchases comply with purchasing procedures
•   Perform any other duties as required by the supervisor.
•   Oversees, coordinate and maintain sick and annual leave documents, purchasing document and or employment document for the organization and staff
•   To ensure that office equipment and vehicles maintenance schedules are adhered
•   To monitor and provide report on the use of office equipments, vehicles or bicycles
•   To provide administrative support to programme officers including arrangement of logistics during workshops and secretarial services

SEND’s Downward Accountability

•   Produce income and expenditure statements for each programme staff to paste on SEND’s downward accountability notice boards
•   Perform any other duties as required by the supervisor.

Qualification Required & Experience

•   BSc Accountancy/B.Com/ACCA II /CA II
•   2 years or more experience in managing accounts and administration  in an NGO

Required skills:

•   Ability to work with minimum supervision, Financial report writing, people management, ability to work under pressure, person of high integrity, analytical skills, attention to details, team player

Location: Salaga, Northern Region

How To Apply For The Job

All applications should be sent to jobs@sendwestafrica.org quoting the job title in the subject area.

Closing Date: 13 September, 2013