Chemonics International Inc. seeks Administrative Assistant for the recently awarded five-year, USAID-funded Ghana Feed the Future Agriculture Policy Support (Ghana FtF-APS) Project.

The Ghana FtF-APS project aims to increase capacity of the government of Ghana, the private sector, and civil society organizations (CSOs) in evidence-based policy formation, implementation, research, and advocacy and in rigorous monitoring and evaluation of agricultural programs under the Medium Term Agriculture Sector Investment Plan.

The Administrative Assistant will provide executive-level administrative support to the Ghana FtF APS management team and assist the project’s Office Manager to ensure the smooth conduct of project operations.

Specific Tasks and Responsibilities

•   Maintain administrative systems, including communication logs, filing systems, and budget trackers
•   Follow up with project stakeholders, prepare project correspondence, file hard-copy correspondence, and facilitate communication between the project office and Chemonics home office
•   Manage schedules and appointments for project’s leadership team, in particular the chief of  party
•   Format reports and presentations using appropriate computer software and assist in the  production of reports and presentations
•   Help coordinate procurement process, order supplies for the office, and track inventory
•   Aid in project financial matters, coordinating invoices from subcontractors and assisting with financial reporting for project grantees
•   Assist technical staff in arranging travel, hotel accommodations, and customs expeditors for project-related travel
•   Coordinate logistics for project events, including conferences, workshops, and training events
•   Record meeting minutes at project staff meetings, mail documents as need to the home office,  and perform other office tasks as necessary
•   Other duties within the scope of the role and responsibilities of the position as directed by the
supervisor

Qualification Required & Experience

•   Professional certificate or Bachelor’s degree in Business Administration, Project  Management, Communications, Hospitality Management, or a related field 2+ years of professional work experience with a Ghanaian or international organization,  preferably working on a USAID or other donor-funded project or program

In addition, candidates for all positions should demonstrate the following common qualifications:

•   Excellent organizational and task management skills
•   Ability to communicate clearly and effectively
•   Demonstrated leadership, versatility and integrity
•   Fluent written and spoken in English

Location: Accra

How To Apply For The Job

In addition, all candidates must demonstrate fluency in written and spoken English and excellent organizational and communications skills. We are looking for individuals who have a passion for making a difference in the lives of people around the world. Instructions: Send electronic submissions to:-

recruit-ghanaftfaps@outlook.com

Closing Date: 07 February, 2014

•   Please include the name of the position for which you are applying in the subject line of your email.
•   Please include a cover letter/expression of interest and a complete curriculum vitae showing your professional work experience and education history. No telephone inquiries, please. Finalists will be contacted.

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.