The Job holder’s functions include but not limited to the following:

•   Typing Commercial Agreements, leases, and any other legal documents
•   Typing various legal and general correspondences between the Company and other parties.
•   Screening and receiving calls for and on behalf of the Legal  Manager and Corporate Services Manager
•   Maintenance of an efficient filing and mailing system in the Legal Unit
•   Dispatching the Legal Unit’s correspondences to the various departments within and outside of the Company
•   Maintaining reliable data on all the Company Landed Properties
•   Liaising with the Treasury Division of the Finance Department to ensure that all payments due to third parties are promptly paid.
•   Organizing inter-departmental meetings within the Company for and on behalf of Corporate Services Manger and the Legal Manager
•   Organizing business meetings between the Corporate Services Manager, Legal Manager, Legal& Estate Officer and third parties outside the Company
•   Generally, assisting the Legal Manager to ensure that the Legal Unit runs smoothly and efficiently.
•   Coordinating various Insurance packages for  staff.
•   All other lawful and reasonable tasks that the Legal Manager and Corporate Services Manager will delegate to the job holder from time to time.

Qualification Required & Experience

•   Degree/HND Administration,
•   Three (3) years post-qualification working experience in a similar position in the Oil Marketing industry or Insurance or Law Firm

Desirable

•   Professional Membership of a recognized Secretarial/Administration body
•   Knowlege of legal documentation

Skills/ Knowledge (Essential Criteria)

•   Must be Familiar with the format of Legal Documents
•   Good telephone manners to be able to portray a good image of the Company
•   Must be tactful, loyal, and dependable and be well-groomed in appearance
•   Must be confident and be good confidant.
•   Personal organization and planning skills
•   Ability to maintain strict confidentiality
•   Ability to communicate clearly in writing and orally
•   Ability to pay attention to detail

Personality (Essential)

•   An enquiring mind
•   Be an excellent communicator, with social confidence.
•   A good listener
•   High sense of integrity and ethical awareness
•   Must be assertive
•   Good interpersonal skills and must be efficient and be able to work on his/her own initiative within boundaries

Location: Accra

How To Apply For The Job

Applications together with curriculum vitae, relevant certificates, name and address of two [2] referees should reach the Human Resource Manager via email to:-

jobs@total-ghana.com

Closing Date: 16 February, 2015