Our mission as Global Communities (formerly CHF International) is to be a catalyst for long-lasting positive change in low and moderate income communities around the world, helping them to improve their social, economic and environmental conditions.

CHF International is a development organization serving more than 20 million people worldwide each year. The organization’s mission is to be a catalyst for long-lasting positive change in low- and moderate-income communities around the world, helping them improve their social, economic, and environmental conditions.

CHF International/Ghana is recruiting an Administrative Assistant/ Receptionist to provide clerical and administrative services while acting as the first point of contact for visitors to the office.

The Administrative Assistant/ Receptionist will be based in Takoradi working closely with other team members, and reporting directly to the Finance and Administrative Officer, and occasionally (as needed) to the STMA Program Coordinator in Takoradi, in the conduct of daily duties.

•   Location:  Takoradi
•   Job Title:  Administrative Assistant/Receptionist
•   Reports To:  Finance and Administrative Officer
•   Duration: One Year Contract- Renewable on Annual Basis upon Satisfactory Performance till December 2015

ESSENTIAL DUTIES AND RESPONSIBILITIES

The main duties of the Administrative Assistant/ Receptionist are as follows:

•   Perform administrative and general clerical duties including but not limited to record keeping, filing, faxing, scanning, photocopying and mailing.
•   Safe keeping and updates of inventory of stationery/items in store.
•   Take and distribute minutes of meetings.
•   Answer telephone, screen and direct calls.
•   Take and relay messages.
•   Handle incoming mails and other materials.
•   Arrange and confirm appointments.
•   Meet, greet, and assist clients and visitors.
•   Ensure that visitors are provided with ID tags and sign in the visitors’ logbook.
•   Stay abreast with staff movements in and out of the organization by keeping information on the movement notice board updated.
•   Ensure that the front office/desk area is kept tidy and clean at all times.
•   Liaise with the Finance and Administrative Officer on any other duties assigned.
•   The duties listed above are not inclusive of all duties at CHF International/Ghana.  CHF International/Ghana reserves the right to change and update the position description at any time.

Qualification Required & Experience

•   A minimum of HND or first degree in Administration/Secretaryship, Business Management or related Social Sciences.
•   Candidate should have completed his/her National Service.
•   Minimum of 1 year relevant working experience (preferably with an INGO or development agency).
•   Proficiency in written and spoken English.
•   Computer literacy in MS Office Suite, and ability to use modern office equipment (scanner, photocopier, projector, etc.)

REQUIREMENTS

•   Pleasant disposition and ability to remain professional and polite even under pressure
•   Excellent organizational and time-management skills
•   Strong interpersonal and communication skills
•   Ability to work in a team-oriented setting

Location: Takoradi

How To Apply For The Job

Applications should be forwarded to:-

contact@ghana.chfinternational.org

Closing Date: 16 October, 2013

Preference will be given to candidates resident in Takoradi.