The Center: CIP is a not-for-profit international agricultural research organization supported by the Consultative Group of International Agricultural Research (CGIAR) with a global mandate to conduct research on genetic resources of potatoes, sweetpotato, and other Andean roots and tubers, crop genetic enhancement and improvement, integrated crop management and sustainable management of natural resources.

Job Summary

CIP is seeking to recruit an Administrative Service Assistant to be based in Kumasi and Tamale, Ghana. The Finance and Administrative Assistant will assist in a range of financial management and administrative duties under the supervision of the CIP Administrative and Finance Manager.

Specific duties will include:

•   Act as a point of contact for the Ghana program for HQ finance on accounting and reporting matters in the absence of the Administrative and Finance Manager.
•   Assist in handling all day-to-day accounting and administrative matters
•   Enter monthly financial data into the CIP financial accounting package and organize monthly budget reports for the regional office in Nairobi and HQ.
•   Prepare payment vouchers and issue cheques for claims and other supplier invoices.
•   Handle the petty cash disbursement and reimbursement.
•   Responsible for fixed asset and office supply management as well as management of project vehicles
•   Offer administrative support to scientists and collaborators on projects, including visitors and students
•   Assist in organizing meetings, taking minutes of meetings and maintaining a database of contacts
•   Maintain an updated database of supplies
•   Assist the Administrative and Finance Manager  to work with scientists to prepare budgets and donor  reports
•   Carry out any other task or duty  commensurate with job role and level

This is a Nationally Recruited Staff (NRS) position on a 2 year renewal contract subject to funding and excellent performance.

CIP prides itself on its collegial and supportive working environment, which allows space for personal and professional growth.

Qualification Required & Experience

The successful candidate should have:

•   University degree in accounting, business administration or equivalent profession status awarded by a relevant professional institute.
•   At least 3 years of relevant work experience
•   Excellent communication and interpersonal skills
•   Methodical, organized and results-oriented
•   Good knowledge of rules, regulations and procedures of government and related agencies.
•   Ability to work independently and to take initiative when sorting out problem issues.
•   Computer literate in Word and Excel.
•   Knowledge of French highly desirable

Location: Kumasi and Tamale

How To Apply For The Job

Applicants should send a cover letter expressing their interest and expectations for the position, curriculum vitae and the names and contact details (Telephone, E-mail) of three professional referees by email to:-

m.zakaria@cgiar.org with copy to cip-nbo@cgiar.org

The reference name of this position must be clearly marked on the subject line of the email.

Closing Date: 06 November, 2014

•   Note: Please indicate Kumasi or Tamale as your choice of location.
•   Any application without a choice of specific location might not be considered.
•   Only short listed candidates will be contacted

To find out more about CIP, visit our website at htt://www.cipotato.org

CIP is an equal opportunity employer and encourage women to apply for this position.