The Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ) GmbH draws on the wealth of regional and technical expertise as well as tried and tested management know-how. As a federal enterprise, we support the German Government in achieving its objectives in the field of international cooperation for sustainable development. GIZ offers customized solutions to complex challenges . We offer demand-driven, tailor-made and effective services for sustainable development in more than 130 countries worldwide.

Main Duties and Responsibilities:

The Bilingual Secretary is responsible for:

•   Organising and coordinating the deputy country director’s schedule
•   Reminding, updating and notifying the deputy country director of daily appointments
•   Preparing and organising information materials for the deputy country director and/or meetings
•   Writing minutes and official letters
•   Assisting the different teams of the Gil office
•   Managing incoming and outgoing correspondence (post, fax, email) and prioritises and organises it
•   Photocopying and scanning documents as needed
•   Participating in internal and external (team) meetings and workshops
•   Coordinating and monitoring schedules and ensures agreed blocks of time are kept clear for planned events relating to the GIZ office
•   Assisting in creating and maintaining a filing system for the office, treats information confidentially, specifically in the areas of personnel and finance
•   Updating the filing system daily with incoming and outgoing correspondence

Qualification Required & Experience

•   University degree in relevant specialisation and qualification in Secretariaship (equivalent of BA or MBA)

Professional Experience

•   At least 5 years professional experience in a comparable position

Other Knowledge, additional competence

•   Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
•   Very good knowledge of the English language. Conversant in French is a plus and also German will be an added advantage
•   Good management and organisational skills
•   Result orientated performance
•   Very good communication skills, intercultural and social skills team player willingness to update skills as required by the tasks to be performed – corresponding measures are agreed with management

Location: Ghana

How To Apply For The Job

Interested and suitable applicants are to forward their applications with a detailed Curriculum Vitae and a half to one page letter addressing the applicant's motivation by email to:

hr-ghana@giz.de

Closing Date: 25 October, 2013

Kindly, note that only shortlisted applicants would be contacted. If you do not hear from us 2 weeks after the deadline, please consider your application unsuccessful.