Catholic Relief Service (CRS) is a faith-based international development organization. CRS Ghana was established in 1958, a year after Ghana gained independence. In Ghana, CRS works with the nation’s people to tackle poverty on several fronts including improving health, nutrition, and care and support for people living with HIV; increasing access to water and sanitation; promoting agriculture to enhance food security; and increasing financial assets through Savings and Internal Lending Communities.

Job Summary

TERMS OF REFERENCE FOR THE MECHANISED OF WAN FUNDED  BOREHOLE AT LANGBENSI HEALTH CENTER

INTRODUCTION

Currently, CRS is partnering Water Access Now (WAN) for the past 7 years to improve access to drinking water in the rural communities across the three northern regions.

In this light, CRS Ghana seeks the services of a competent contractor to undertake the construction of a mechanized borehole in the Langbinsi Health Facility.

TERMS OF REFERENCE

The Term of Reference (TOR) sets out the scope of works and how interested persons or organizations may participate.

OBJECTIVE

The objective of this TOR is to provide a basic framework to guide interested bidders in their submissions to undertake the works herein described.

SCOPE OF WORK

The scope of works is as follows:

•   Undertake 24-hour pumping test of the borehole to determine the yield /flow-rate and recovery rate
•   Sample and analyse the water for water quality
•   Determine if the borehole is suitable to be mechanized
•   Conduct a specification design of the mechanization of the borehole
•   Conduct on the job training for a watsan committee/team and an area pump mechanic within the community. The watsan committee/team will be made of representatives of both the community and the health facility.
•   Supply repair tools to the watsan committee/team
•   Submit a report to the Operations Manager  spelling out clearly all specifications as built and frequency of maintenance of the facility and pictures
•   Some specifications include the following:
1) Technology choice: Extension of water from borehole via pipes to poly-tank and to various taps (6 no.)
2) Tank storage:10,000L
3) Pipes: PVC
4) Tank stand: concrete/fabricated galvanized pipe platform

METHODOLOGY

The assignment shall include:

•   Mobilization of material
•   Meet with the officials of the Health facility to assess the drilled borehole and its parameters
•   Make available  and discuss preliminary designs with the community/health facility representatives
•   Submit final design and BOQ to CRS
•   Carry out a field assessment of the ground conditions to inform design
•   Carry out setting out of the facility
•   Complete construction – concrete works, block work, plumbing, finishes
•   Carry out quality testing on materials and concrete works.
•   Carry out testing of the facility
•   Supervise construction of facility
•   Demobilization and handing over

The location of the Mechanised borehole will be at the Langbinsi Health Centre and the estimated duration for the works is 6 weeks

Qualification Required & Experience

Each bidder is required to provide the following at the minimum:

•   Standard design (drawings) of facilities being bided for with detailed specifications
•   Cost of services (budget)
•   Bill of quantities
•   Work plan for the execution of the works
•   Capacity statement regarding number and competence of personnel as well as equipment base for the work
•   Experience in the execution of similar works
•   Prove of registration (if a company/organization)

MODE OF PAYMENT

Upon signing of contract 40% of contract sum will be advanced.

•   The next tranche of 40% of contract sum will be paid based on report of  completion of 60% works (works measurement)
•   The next tranche of 10% of contract sum will be paid based on 100% of completion of works (works measurement)
•   All payments will be made upon the submission of invoices to be endorsed by the Technical Team. The total amount paid will not exceed the amount agreed upon in the contract. In all these payments, accumulative total of 10% of the contract sum would be retained for the management of the Defects Liability Period

Location: Accra

How To Apply For The Job

Bidding is open to interested and qualified individuals and organizations. Bidders should submit 3 copies of their application to the following address not later than 20/09/14. Bids would be opened on 21/09/14 at11:00 a.m. at the offices of CRS, Accra. Interested bidders may participate at their own cost.

Further enquiries about this TOR may be addressed to:

Kwasi Attuahene-Mensah, Operations Manager

Catholic Relief Services USCCB -Ghana Program
16 Labone Crescent,
P.O. Box AN 6333,
Accra-North, Ghana

Closing Date: 21 September, 2014

CONCLUSION

WASH in schools and health facilities  is a critical area of concern to national development and in CRS’s quest to making a contribution to improving both access to and quality of health and education. We look forward to a great response from which the best can be selected to facilitate the realization of this noble objective.