The Contracts & Procurements Officer will provide contract and procurement management support to Canada Program Support Unit. S/he will manage (purchase orders, consultant agreements, and other contracting duties) in accordance with PSU's guidelines and contracting policy. The Contracts & Procurements Officer will work closely with the Project Manager and Senior Finance Officer based in the Accra Office.

Responsibilities:

Within the framework of the Canada Program Support Unit's Guidelines on local contracting, the officer will:

•   Establish a shortlist of potential candidates for all competitive PSU Advisors, service contracts and requests for proposals;
•   Coordinate with newspapers (Graphic,Times, etc) and PSU applicable staff in preparation and submission of advertisements for job openings;
•   Act as contact person for RKP and CV submissions on behalf of PSU;
•   Sort submitted CVs and RFP's into qualified and unqualified candidates on behalf of project team leaders;
•   Prepare contracts, contribution agreements (CA) and standing offer arrangements (SOA) and any amendments in accordance with project team leaders instructions and TOR to ensure proper/consistent contractual terms;
•   Coordinate signatures, distribution and filing;
•   Manage contrator selection process. Negotiate contract renewals and amendments.
•   Coordinate and write contract amendments or extensions. Evaluate contractor performance and quality of services and researches contract violations and assists with their resolution.
•   Monitor contracts for proper payment and impending expirations.
•   Coordinate and write contract amendments or extensions
•   Explain and advise staff on contracting guidelines, rules & regulations, operating policies, procedures and ethics. Explain contract terms and processes to contractors.
•   Manage contract files including inputting of new contract information in database, updating contracts as required, reminding project team leaders of contract expiry dates, renewing contracts/contributions/standing offer arrangements as required and/or instructed.
•   Manage and coordinate all local procurement and contracting, including procurement initiation and contract negotiations with local vendors and consultants, tracking of work progress and deliverables, payments and balances; and timely processing of payments and report approvals. Ensure procuremnt files are complete and accurate and in full compliance with the policies and procedures as provided by Canada Progum Support Unit.

Qualification Required & Experience

•   Minimum of a First degree in Administration, business management, procurement with specialization in contracting.
•   At least 5-7 years experience managing contracting and procurement activities in an international development environment.
•   Computer skills, including Microsoft Word and Excel
•   Excellent organisational and negotiation skills
•   Strong command of the English language (both written and oral).
•   Ability to work with minimum supervision
•   Proven ability to pre-plan critical actions, carry out actions in an efficient and timely manner
•   Track record of following instructions, being a team player, ability to deal with multiple tasks, flexibility and getting critical tasks completed on time.

Location: Accra

How To Apply For The Job

Applicants should please submit CV to:-

hrxpert@ymail.com

Please do not submit any application to the Canada Program Support Unit's office.

Closing Date: 04 July, 2014