Objective of Position

•   Responsible for managing the Director-General’s Secretariat and serves as the personal assistant.
•   Performs administrative, managerial duties aimed at facilitating the efficient functioning of the office of the Director-General.
•   Duties and ResponsibilitiesMaintains an efficient record-keeping system at the DG Secretariat with appropriate storage and retrieval facilities.
•   Receives and screens correspondence for the Director-General.
•   Ensures strict confidentiality of records at the DG Secretarial and sees to it that such materials are fully secured.
•   Prepares draft correspondence for the attention of the Director-General and sees to the efficient dispatch of the approved materials.
•   Arranges appointments for the Director-General and facilitates getting them honoured.
•   Receives guests on behalf of the Director-General in accordance with directives.
•   Ensures that the attention of the Director-General is brought promptly to critical functional issues and prepares the necessary background information for her/his action.
•   Maintains the Director-General’s diary and keeps her/him informed of schedules timeously.
•   Provides secretarial services to the Director-General and sees to their efficient delivery and management.
•   Covers meetings of the Director-General as required and prepares Ihe
•   necessary documentation.
•   Sees to travel protocol arrangements for officers as directed hy the Director-General.

Qualification Required & Experience

•   Masters degree preferably in Administration (Public/ Business) or
•   Management Studies.
•   A minimum of three (3) years relevant working experience in administration and appreciable level of secretarial practice.

Or

•   A first degree preferably in Administration, Management Studies or Secretaryship plus a minimum of eight (8) years working experience in administration and appreciable level of secretarial practice.
•   Must have very good communication and interpersonal skills.
•   Must be highly proficient in the use of the computer and the internet.

Location: Accra

How To Apply For The Job

Applicants together with detailed CVs and copies of certificates are to be submitted to the address below:

The Director-General
Ghana AIDS Commission
4th Floor
Ghana Olympic Committee Building
Adjacent Ridge Hospital

Tel: 0302 919263 / 0302 919259

Email: info@ghanaids.gov.gh

Closing Date: 02 May, 2014