We are currently seeking Finance and Administrative Manager for a USAID-funded project

Job Summary

The successful candidate will be responsible for the following:

• Serve as the senior finance and operations resource for the project, providing leadership and direction to the Finance and Administration team with close oversight of the project's financial position at all times
• Oversee the preparation of monthly quarterly budgets and conduct variance analyses during these same periods
• Develop, oversee and monitor all financial and accounting systems, policies, procedures and internal controls, and adapt them as necessary to meet changing regulations and best practices
• Oversee and lead annual budgeting process and review all financial plans and budgets, monitor progress and changes and keep management abreast with the financial status at all times
• Provide administrative leadership for all aspects of the project in all project offices
• Guide and manage procurement operations by forecasting, planning, making tenders, ensuring proper evaluation and selection of vendors and products that provide best value for money, in compliance with ACDI/VOCA procurement policies and procedures
• Provide guidance on all operational aspects that support efficient project implementation
• Ensure successful organisation and execution of events, conferences, workshops and large meetings, including preparation and dissemination of background documents and logistical arrangements
• Responsible for grants financial reconciliations and tracking and monitoring of grantees leverage and deliverables
• Periodically assess the efficiency and effectiveness of financial and administrative procedures in relation to the delivery of technical activities
• Ensure compliance with ACDI VOCA policies and procedures and USAID rules and regulations related to finance, operations and administration, and serve as the primary liaison with ACDI VOCA HG on such matters
• Serve as primary liaison and coordinate any financial, operational audit or compliance reviews conducted by ACDI VOCA HQ, USAID and external auditors
• Lead the preparation and execution of action plans to improve the efficiency and effectiveness of finance and administrative operations and mitigate operational and compliance risks

Qualification Required & Experience

• Post-graduate degree in finance, management or related field from a recognised university will be an advantage
• Professional accounting and or audit qualification (CPA, ACCA, ICA, IIA, etc) preferred
• Minimum of 10 years of progressive work experience in administration, financial management and audit related field including minimum 5 years at senior management level, providing oversight and leadership to other staff
• Experience working with an accounting and audit firm will be an advantage
• Experience working on projects funded by donors, particularly USAID will be highly desirable

Knowledge, Skills and Abilities

• Demonstrated ability to establish effective management and operational systems to meet the evolving needs of a multi-disciplinary team
• In-depth knowledge of USAID rules and regulations related to administration, procurement and finance
• Outstanding organizational skills including the ability to work with minimal guidance and to multi-task and manage priorities in a fast-paced team environment
• Demonstrated ability to build and maintain effective working relationships with donors, project stakeholders and staff at all levels of the organization
• Strong written communication skills, including demonstrated ability to write required reports in a clear, concise and well-organized manner
• Proven ability to use Microsoft Office Word, Excel, QuickBooks and other relevant computer applications
• Must possess a sense of accuracy and attention to details

Location: Accra

How To Apply For The Job

Interested individuals should submit a signed cover letter and CV to:

ghanarecruitment@acdivocaghana.org

When submitting your application, start the subject line with the position title.

Closing Date: 11 May, 2018