SEND-Ghana in partnership with the Canadian Co-operative Association (CCA) and the Credit Unions Association of Ghana (CUA Gh Ltd) is commencing the implementation of a 5- year Food Security through Co-operatives in Northern Ghana (FOSTERING) Project. The goal of the project is to increase sustainable, gender equitable food security for over 42,000 women and men in eight districts in the Eastern Corridor of Northern Ghana (East-Gonja, Kpandai, Nanumba South, Nanumba North, Krachi-Nchumuru, Zabzugu, Tatale-Sangule and Chereponi). The project tackles directly four key areas of improving food security and sustainable economic growth for small-holder farmers: improving production; better marketing of products; expansion of household activities into off-season businesses; and access to finance.

The following positions are required to join the current team in the implementation of the project. Interested persons with the required skills and experience are welcome to apply.

JOB TITLE: Finance and Administrative Manager
Job Location: Tamale
Reporting to: Director for Livelihoods and Food Security Development
Associates: Programme Officers and Human Resource Manager

Objective of position: To ensure effective management of resources and compliance with financial systems and standards/procedures of SEND

DUTIES, ROLES AND RESPONSIBILITIES

Financial Management

•   Shall be responsible for the day-to-day management of the financial and administrative system of SEND
•   Produce regular financial reports and management accounts and submit same to the Country Director and copy the CEO, West Africa.
•   Assist to develop programme and project budgets and monitor and review adherence to such budgets
•   Ensure that monthly bank reconciliation statements are prepared and filed.
•   Ensure sound and effective Administrative and control systems..
•   Supervise the Administrative staff
•   Provide such inputs and financial and administrative information as may be required.
•   Ensure that financial transactions are promptly and accurately documented and recorded
•   Develop source documents and accounting system for handling all financial transactions.
•   Demand annual departmental budgets and prepare the annual budget of the project including budget revisions.
•   Supervise and receive reports from Account officers in the districts
•   Define the internal audit function.
•   Respond to queries on Internal Audit
•   Assist the external auditor during the annual financial statement audit.
•   Prepare all financial reports requested by donors and other organizations.

Administrative Management

•   Respond to all administrative issues.
•   Prepare and submit the annual financial statements to the Country Director and the CEO, West Africa.
•   Prepare and submit such reports as may be requested by the Country Director and the CEO, West Africa.
•   Participate in any interview recruiting Administrative staff.
•   Facilitate the appraisal of administrative and programme staff
•   Ensure log books, attendance books, etc are appropriately completed
•   Ensure all staff have access to financial and HR manuals and are adhering to them
•   Provide HR and Administrative reports twice a year

SEND’s Downward Accountability

•   Produce income and expenditure statements quarterly for programme staff to paste on SEND’s downward accountability notice boards
•   Produce the relevant page of the annual audit showing income and expenditure statement and paste on SEND’s downward accountability notice boards
•   Perform any other duties as required by the supervisor.

Qualification Required & Experience

•   MA/MBA/ACCA/CIMA
•   3 years or more experience in managing accounts and administration in an NGO, one of which must be in a management position

Required skills:

•   Ability to work with minimum supervision, Financial report writing, people management, ability to work under pressure, person of high integrity, analytical skills, attention to details, team player.

Location: Tamale

How To Apply For The Job

All applications should be sent to jobs@sendwestafrica.org quoting the job title in the subject area.

Closing Date: 13 September, 2013