The U.S. Embassy in Accra, Ghana is seeking an individual for the position of ACCOUNTING TECHNICIAN in the Financial Management Center (FMC) of the Embassy.

Position Number: A46522

BASIC FUNCTION OF POSITION

Under the supervision of the Financial Management Specialist, the incumbent assists in the maintenance of accounting records and the day-to-day obligation of post held allotments. S/he will be responsible for the verification and processing of all post held allotment accounting data. The job holder is also responsible for verifying and assigning correct fiscal data to post held allotment vouchers prior to completion by the FMC voucher unit. The incumbent will be responsible for processing journal vouchers where needed and other work incidence to the maintenance of all post held account.

Establishing and Obligating of Fiscal Data:
The job holder will maintain allotment accounting by ensuring that correct fiscal data covering obligation for all types of expenditures/adjustments is entered against the appropriate allotment of funds on a timely basis; will process purchase orders, travel orders etc. and other obligation documents ensuring all appropriate signatures are obtained from appropriate approving officers; and send copies of documents to sections/persons involved. S/he monitors procurement and travel systems and assign fiscal data to requests.

Verification and Preparation of Accounting Data:
The incumbent will verify and assign correct fiscal data and ensure sufficient funds on invoices received after approval from appropriate persons responsible for each allotment charged prior to completion by the voucher unit. S/he will verify, reconcile accounts to ensure accuracy, apply current fiscal data, and obtain approval for cashier voucher payments prior to distributing to voucher unit for processing.

Account Support Duty:
With supervision from the Financial Management Specialist, incumbent will make corrections in a timely manner when verified and requested, requiring journal vouchers in the process of maintaining allotment accounting to ensure that obligations are valid and also ensure that funds status being reported reflects only valid obligations for all post held allotments. S/he will make adjustments and corrections to obligations when needed; print and dispatch mid-month and month-end reports when requested.

The incumbent will perform other back-up and support duties as required.

Qualification Required & Experience

NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

•   Completion of secondary school is required.
•   Three years of progressively responsible experience in clerical accounts maintenance, bookkeeping, or related accounting technician work is required.
•   Level III English proficiency is required. Good working knowledge of written and spoken English. The job holder must be able to read, understand for example regulations, instructions and related material concerning the field of work and to prepare correspondence and standardized reports. Job holder must be able to communicate effectively with staff and members of the public in English. (Language proficiency will be tested).
•   A good basic knowledge of standardized bookkeeping, and accounting procedures, processes and format, and of the purpose and use of accounting documents (such as obligations, invoices, and disbursements) to maintain and reconcile records in the accounting systems. A good working knowledge of accounting terminology and codes necessary to classify transactions. Good working knowledge of office procedures/processes.
•   Must have computer skills including experience with MS Office, Excel, Word, Outlook. Good mathematical and analytical skills to calculate and analyze financial data to detect and avoid errors. Must be able to administer effective accounting office procedures/processes such as correct filing, answering requests from customers, operating office equipment, as well as clear and concise writing skills.

Salary:  GH¢23,369.00 p.a. (Starting salary)

Location: Accra

How To Apply For The Job

Interested candidates for this position must submit the following for consideration of the application:

1. Universal Application for Employment (UAE) as a locally Employed Staff or Family Member (DS-174): or
2. A combination of both: i.e. Section 1-24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; or
3. A current resume or curriculum vitae that provides the same information found on the UAE (see section 3A below for more information): plus
4. Candidates who claim U.S. Veterans preference must provide a copy of their Form
DD-214 with their application. Candidates who claim conditional US Veteran preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
5. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.
6. A telephone number, post office box and/or e-mail address where we can contact you to schedule an interview.
3A. If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE.

Failure to do so will result in an incomplete application.

A. Position Title
B. Position Grade
C. Vacancy Announcement Number (if known)
D. Dates Available for Work
E. First, Middle, & Last Names as well as any other names used
F. Date and Place of Birth
G. Current Address, Day, Evening, and Cell phone numbers
H. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; if yes, provide number)
I. U.S. Social Security Number and/or Identification Number
J. Eligibility to work in the country (Yes or No)
K. Special Accommodations the Mission needs to provide
L. If applying for position that includes driving a U.S. Government vehicle, Driver’s License Class / Type
M. Days available to work
N. List any relatives or members of your household that work for the U.S. Government (include their Name, Relationship, & Agency, Position, Location)
O. U.S. Eligible Family Member and Veterans Hiring Preference
P. Education
Q. License, Skills, Training, Membership, & Recognition
R. Language Skills
S. Work Experience
T. References

NOTE:

1. All applications must have the Position Number and Position Title identified.
2. All “Hard Copy”/printed applications must be submitted to the Mail Room at the
Chancery. Hard Copy Applications submitted through any other office will not be accepted. You may apply on-line using the email address.:-

AccraHRO@state.gov

This is the preferred means of applying for a position with the American Embassy.

3. ALL APPLICATIONS MUST BE FOR AN OPEN/ADVERTIZED POSITION. APPLICATIONS PREVIOUSLY CONSIDERED FOR A JOB WILL NOT BE HELD/CONSIDERED FOR FUTURE JOBS. IF YOU ARE INTERESTED, YOU MUST RE-APPLY.    

SUBMIT APPLICATION TO:

Human Resources Office
Through the Mailroom, Chancery
American Embassy, Accra
P.O. Box GP194, Accra

POINT OF CONTACT:

Telephone: 0302-741000
Fax: 0302-741389
E-mail: AccraHRO@state.gov

Closing Date: 28 July, 2015

NOTE: ALL U.S. AND NON-GHANAIAN CITIZENS, WHO ARE NOT FAMILY MEMBERS OF USG EMPLOYEES OFFICIALLY ASSIGNED TO POST AND UNDER CHIEF OF MISSION AUTHORITY, MUST ATTACH COPIES OF THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION. NO RELOCATION EXPENSES ARE PROVIDED TO THE JOB LOCATION: ACCRA, GHANA. IF TRANSPORTATION TO ACCRA IS REQUIRED, IT WILL BE THE EMPLOYEE’S RESPONSIBILITY.