Job Description:

We are seeking a highly organized and proactive Administrative Assistant to support the daily operations of our office. The ideal candidate will be an excellent communicator, detail-oriented, and capable of handling a variety of administrative tasks in a fast-paced environment. This role requires a strong ability to manage time effectively, prioritize tasks, and work collaboratively with other team members.

Key Responsibilities:

• Administrative Support: Provide general administrative support to staff and management, including managing calendars, scheduling appointments, and coordinating meetings.
• Communication: Handle incoming phone calls, emails, and other correspondence. Serve as the first point of contact for clients and visitors.
• Document Management: Organize and maintain office files, records, and databases. Prepare and proofread documents, reports, and presentations as needed.
• Data Entry: Input and update information in company databases and systems accurately.
Office Supplies & Equipment: Monitor office supplies, order materials, and maintain inventory.
• Travel Coordination: Arrange travel and accommodations for staff, as well as prepare itineraries.
• Event Coordination: Assist with planning and organizing company events, meetings, and conferences.
• Other Tasks: Perform additional administrative duties as required by management or team members.

Qualification Required & Experience

• High school diploma or equivalent required; associate's degree or higher preferred.
• Proven experience as an administrative assistant or in a related role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Exceptional organizational and multitasking abilities.
• Ability to maintain a professional demeanor and work independently.
• Familiarity with office equipment (e.g., fax machines, copiers, etc.) is a plus.

Skills and Competencies:

• Attention to detail and accuracy
• Time management and organizational skills
• Ability to handle confidential information with discretion
• Strong interpersonal skills and ability to work in a team environment
• Problem-solving and critical thinking skills
• Adaptability to changing tasks and priorities

Location: Accra

How To Apply For The Job

Send your CV to:

pricecharter1@gmail.com

Closing Date: 13 December, 2024