Job objective

Procurement

• Conduct market research for the selection of suppliers/competitors
• Conduct price/cost/reasonability analyses
• Plan and implement correct procurement strategies
• Prepare tender specifications and other documents to procure goods and/or services
• Launch invitation to tenders
• Daily Follow-up on procurement procedures until signature of contract.
• Participate in the evaluation of tenders and prepare contracts and/or purchase orders
• Liaise with accounting cell to ensure budget is available for each tendering procedure before contracting
• Monitor maintenance intervals for technical installations, including security installations
• Ensure documentation for each tender procedure is saved in both hard and soft copies for audit purposes.
• Create a suppliers' database
• Maintain professional relations with suppliers

Main Tasks

Contract Management

• Monitor and manage contracts (initiation, execution, termination)
• Register contracts in appropriate IT systems and databases
• Monitor suppliers performances

Administrative & Logistical Support

• Draft internal Administrative notes and others
• Monitor the assets and encode new acquisitions in the appropriate IT-Tool
• Track all assets for yearly inventory exercise
• Any other administrative tasks requested by the Head of Administration

Professional requirements

• Very good negotiation and analytical skills
• Strategic sourcing skills
• Ability to communicate clearly orally and in writing
• Very good planning, coordination and reporting capabilities
• Very good organization skills and ability to work to deadlines

Personal skills

• High level of accuracy, detailed-oriented, proactive, fast learner responsible and responsive articulate, discrete
• Team player
• Ability to work under pressure

Qualification Required & Experience

• Bachelor's degree in Supply Chain Management, Business Administration, finance or related field
• Knowledge in accounting

Professional experience

• Minimum 5 years professional experience in performing above mentioned tasks
• Member of a procurement professional body (CIPS)

Knowledge of languages

• Excellent command of English (written and spoken) plus one local language

Knowledge of IT tools

• Advanced proven knowledge of Microsoft Office Suite
• Advance knowledge in Excel usage

Location: Accra

How To Apply For The Job

Interested candidates should send their application and supporting documents by email to:

Delegation-ghana-recruitments@eeas.europa.eu indicating as the subject:" Application: Administrative Assistant (Procurement) – [Family name and first name]".

The application should include a cover letter and a detailed Europass CV including one professional reference. Incomplete applications will not be considered.

Shortlisted candidates will be invited for a written test. Only those who pass the written test will be invited for an interview. Recruitment of the successful candidate will be subject to medical fitness.

Closing Date: 19 March, 2024