A reputable company is advertising the following vacant position:- Administrative Assistant

Job Purpose:

•   To provide administrative and clerical services in order to ensure effective and efficient operations

Key Responsibilities:

•   Provides general administrative and clerical support including mailing, scanning and copying of correspondence to relevant persons
•   Maintains electronic and hard copy filing system, arranges and compiles documents for meetings
•   Answers telephone, takes messages and answers inquiries within assigned scope of responsibility
•   Prepare documents (sometimes confidential) including correspondence, reports, draft, memos and emails
•   Records minutes at various meetings, distributes and archives them accordingly
•   Routinely orders stationery supplies needed by senior managers
•   Manages the itinerary and calendar of Senior Managers
•   Schedules and coordinates meetings, appointments for Senior Managers
•   Co-ordinates and make travel and lodging arrangements for senior managers including recoupment of expenses, petty cash etc.
•   Produces regular management reports as and when required on outstanding correspondence and follow up issues where required
•   Provides hospitality services for the company's important visitors
•   Provides additional operational and administrative support where necessary to the HR department
•   Delivers any ad hoc duties requested by any senior management personnel

Qualification Required & Experience

•   Must possess minimum Degree in Business Administration or related field
•   Must possess at least five years hands on experience in similar role
•   Must exhibit high level of professionalism and demonstrated ability to handle confidential information accordingly
•   Must have strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
•   Must have strong interpersonal skills and the ability to build relationships with stakeholders, including staff and clients
•   Must possess excellent verbal and superior writing and report presentation skills
•   Must have experience in working with computers and systems to perform a range of administrative tasks
•   Must have advanced proficiency in MS Word, MS Excel, MS PowerPoint and related software
•   Must have a strong sense of teamwork
•   Age limit: Between 35 - 40 years

Location: Accra

How To Apply For The Job

Qualified persons should send the following by email to the Head of HR & Administration:

•   Cover letter
•   Curriculum Vitae
•   Certificates

Email:- hgcjobs9@gmail.com

Closing Date: 30 April, 2015