Position: Administrative Coordinator
Employment Type: Fulltime Position
Term: 1 year fixed term contract (opportunity for renewal)
Start Date: Immediately
Station: Ghana College of Nurses and Midwives- Westlands, Accra
Salary: Very Attractive
Reports to: PNEP Project Director

The Partnership
The SickKids-Ghana Paediatric Nursing Education Partnership (PNEP) is a Ghanaian and Canadian led effort to strengthen the capacity of Ghanaian institutions to educate health workers and reduce newborn and child mortality and morbidity, especially in underserved districts in Ghana. The purpose of the PNEP is to deliver specialized, paediatric education to nurses and midwives to improve the quality of care of children and their families.

The Role
Reporting to the Project Director and working closely with the PNEP Project Management and Professional Practice teams (in Ghana and Canada) to ensure efficient and effective operational roll-out of the PNEP, the Administrative Coordinator is responsible for providing daily project support by coordinating all administrative and logistical components related to communications, travel, finance, procurement, meetings and events.

Responsibilities:

•   Provides functional expertise in administrative practices and processes
•   Coordinates local and international travel arrangements, itineraries and overall project logistics (e.g. arranging meetings, booking space, etc) in alignment with the project work plan and as directed by the PNEP Project Manager
•   Coordinates complex meetings, teleconferences and videoconferences with multiple internal and external stakeholders, across time zones and makes associated travel arrangements
•   Coordinates large events while keeping within budget and timelines provided
•   Coordinates and administers  procurement of supplies, services and goods required for project activities (with guidance and approval of Project Manager)
•   Coordinates the support and provision of project tools, procedures  and equipment
•   Organizes and maintains project files, databases and resources
•   Supports and contributes to the compilation of project documentation
•   Supports administrative aspects of the project budget (i.e. tracking, inputting and reporting on expenses)
•   Participates in regular Project Team meetings (in person and remotely) with the Ghana College of Nurses and Midwives and The Hospital for Sick Children, as well as project partners, stakeholders and committees; take and distribute detailed meeting minutes accordingly
•   Photocopies materials and data entry as required
•   Provides administrative support to PNEP committees and working groups as required
•   Works with the Project Team to establish procedures and standards to capture project  issues, risk, change, and information management
•   Works with Project Team to develop and manage tools/support functions for planning, tracking, reporting, communications and quality management
•   Fulfills other PNEP administrative functions as prescribed by the Project Manager and/or Director
•   Communicates ideas for improving administrative project processes with a positive and constructive attitude
•   Serves as an active member of the GCNM core staff team by participating in  team meetings and keep colleagues appraised of developments in project as appropriate
•   Fulfills requirements of internal staff management processes including performance reviews, supervisory meetings

Qualification Required & Experience

•   Bachelor’s degree with a focus in business or administration (or equivalent post-secondary education) preferred
•   3-5 years administrative experience
•   Expert knowledge in Microsoft Office and Project Tools (i.e. Word, Excel, PowerPoint)
•   Excellent verbal and written communication skills
•   Excellent multi-tasking skills with the ability to plan, set priorities, meet deadlines and work confidently under pressure
•   Excellent organizational skills and ability to coordinate activities for self and others effectively
•   Excellent problem-solving and analytical skills
•   Ability to effectively and accurately capture meeting meetings, identify action items and communicate next steps
•   Ability to work as a productive and contributing member of a project team, while building, enhancing and maintaining stakeholder relationships
•   Ability to manage completing priorities, organize workload accordingly and work under pressure to meet tight deadlines
•   Ability to work collaboratively with a wide range of internal and external stakeholders on an international project, and remain adaptable to different cultural values and various working styles
•   Approachable manner, proactive work ethic and drive to see tasks through from start to finish
•   Self-directed and detail-oriented with a methodological approach to work

Asset

•   Demonstrated interest or experience working in community/public health, global child health, international development or capacity building
•   Knowledge of the Ghanaian health care sector, MOH/GHS policies and operating procedures
•   Knowledge of project management processes and the project management life cycle
•   Experience using shared online document libraries

Location: Accra

How To Apply For The Job

Send all CV’s, other relevant documents and application letters to:-

gcnm2014@gmail.com

Closing Date: 20 July, 2015