Please note that this is a National Staff position.

Main Duties
The Administrative Officer coordinates activities, employee schedules and needs within an office setting on a day to day basis for general smooth, efficient and effective Division office operations.

Specific Job Duties

•  Assists office staff in maintaining files and databases;
•  Assists in the preparation of reports, presentations, memorandums, proposals and correspondence;
•  Assigns jobs and duties to clerical office staff as needed;
•  Monitors day to day office operations;
•  Schedules appointments and meetings for executives and upper level Division Management staff;
•  Serves as the go-to for office inquiries and general office operational problems;
•  Manages Division staff travel and leave schedules,flight and hotel reservations, travel advance and reimbursement request;
•  Tracks office supply inventory and prepares supply orders;
•  Liaises with Ghana main office on general office operations, including financial, administrative and IT support;
•  Oversees the preparation and use of office petty cash;
•  Performs any other duties, appropriate to the role, as may be required from time to time.

Duty location

•  The Administrative Officer shall be based in Accra

Qualification Required & Experience

Job Skills

•  Excellent oral and written communication skills;
•  Detail oriented and works with a high degree of accuracy;
•  Highly organized and flexible, and showing initiative;
•  Ability to multitask and meet changing deadlines;
•  Must be self-directed and able to complete projects with limited supervision;
•  Ability to maintain staff confidentiality;
•  Working knowledge of web-based searches (Internet) and email (Outlook), scheduling (Outlook calendar), word processing (Word), spreadsheets (Excel) and presentation software (PowerPoint);
•  Ability to facilitate and support the work of team members.

Job Requirements

•  Minimum of 3 years or more related experience (preferably with an international organization) with emphasis on business administration and office management;
•  Education: minimum of an Associates Degree, higher degree preferred;
•  Bi-lingual (English/French) speaking, reading and writing skills.

Location: Accra

How To Apply For The Job

Please read these carefully. Failure to comply will adversely affect your application.

Interested applicants are kindly requested to send their applications in English in the form of a letter of a one page letter and current CV describing their experience, qualifications and three references by email to reach:

The National Administrative and Finance Officer, jfagbegnon@ifdc.org
with copy to the Regional HR Officer, lbello@ifdc.org

Applicants are invited to indicate the Position to which they are applying in the subject line of the email. Only short-listed candidates will be invited for an interview scheduled in Accra for May 15, 2013. No telephone queries will be responded to. The interview will consist of a panel interview, of a written and oral test in English.

Closing Date: 30 April, 2013