FHI 360 is a global development organization with a rigorous, evidence-based approach. Our professional staff includes experts in health, nutrition, education, economic development, civil society, environment and research. FHI 360 operates from 60 offices with 4,400 staff In the U.S. and around the world.

0ur commitment to partnerships at every level and our multidisciplinary approach enable us to have a lasting impact on the Individuals, communities and countries we serve-improving lives for millions. We seek qualified candidates for this position on a USAID-funded Ghana Partnership for Education: Learning project in Ghana.

Job Summary

Under the direct supervision of the chief of party, the Executive Associate will provide full range of executive level office management functions in support of the Learning Senior Management Team to ensure proper provision of executive level services. Apart from support to the Senior Management Team, the Executive Associate will provide administrative and logistical support to learning staff of the project visiting Accra.

Key Responsibilities

•   Manages all communications in the office of the Chief of Party
•   Maintains a full range of files relating to the activities and functions of office of the Chief of Party, Deputy Chief of Party and other Senior Management Team.
•   Update monthly activity and responsibility chart in collaboration with the Senior Management Team
•   Maintain appointment calenders, arrange logistics for meetings
•   Take dictation and prepare/drafts letters, memoranda and fax/e-mail communications of the Chief of Party and Deputy Chief of Party
•   Receive visitors and answer inquiries from members of the public, governmental and non-governmental organisations
•   Maintain project implementation Plans, Project Proposals, Agreements and other contractual documents
•   Liaise between the learning Project and the FHI360 Ghana Country Office on administrative issues including procurement and provision of all materials in the approved budget for the Learning project.

Qualification Required & Experience

•   BA/BS degree in Business Administration or related field
•   A minimum of 3 years of recent experience as an Executive Assistant in a professional setting
•   Excellent administrative and organisational skills, attentive to details and high level of accuracy in work
•   Skilled in planning, organizing and coordinating business activities, conferences and project events
•   Excellent multi-tasking and task prioritizing abilities
•   Proficient in handling highly confidential matters with discretion
•   Adept to work independently with no or minimum supervision
•   Program management research, report writing and/or analyzes
•   Excellent written, verbal, digital communication and interpersonal skills
•   Prior project administration experience will be an advantage

Location: Accra

How To Apply For The Job

To apply, please send cover letter and CV to:-

recruitmentghana2@fhi360.org

Specify clearly the position in your subject line volume of applicants please be advised that only short-listed candidates will be contacted.

Closing Date: 13 March, 2015